The National Democratic Institute for International Affairs (NDI) seeks a Program Assistant to support its democracy development programs in Southern and East Africa (SEA). This position will support members of the SEA team and in-country staff in the day-to-day activities and planning, design, implementation, and monitoring of democracy support programs with political parties, civic organizations, and legislatures, including programs with a focus on promoting and strengthening advocacy for inclusion in political processes. The position will be based in Washington, DC, and may require occasional travel overseas. The position is expected to primarily support the Institute’s programs in Southern and East Africa.
Under close supervision and direction of senior staff within the SEA team, the Program Assistant will:
- Create initial drafts of program documents or portions thereof, including proposals, reports, memos, program updates, and newsletter articles
- Create initial drafts of budgets; monitor program expenditures using Excel, Quicken, and other budget tracking tools; reconcile program expenditures on a monthly basis
- Support proposal and work plan production, and assist in keeping NDI’s internal and external webpage postings current
- Keep track of program events in the field and in DC, and assist in organizing and maintaining electronic and paper files of related documentation
- Assist the production of briefing materials and other tasks that support program activities and staff and consultants’ travel to the field
- Liaise regularly with field staff to obtain programmatic and administrative information and communicate policies and procedures
- Assist field offices in creating monthly activity budgets and in tracking and reporting monthly office and operational expenditures
- Provide administrative and logistical support to the SEA DC team and field offices, including arranging travel and organizing meetings and conferences
- Manage technological aspects of hosting virtual program events and digital networking platforms
- Monitor political and security events in assigned countries, and provide written and oral updates to senior staff as needed
- Attend and summarize meetings and other events to keep up to date on team, region, politics, security and partner-related developments
- Back up other team members; act as the primary liaison between assigned country teams and NDI’s administrative and functional teams
- Familiarity with NDI policies, procedures, and programs
- Extremely high degree of organization, initiative and attention to detail
- Ability to independently prioritize and manage multiple tasks simultaneously, solve problems, and meet deadlines
- Work or experience on or in Southern and/or East Africa
- Ability to effectively articulate NDI mission statements and program/project initiatives
- Bachelor’s degree in international relations, political science or a related field; additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
- Demonstrated course work and/or internships or jobs in international development, community organizing, political campaigns, peacebuilding, conflict resolution, security studies or legislative affairs
- Experience in producing a variety of professional written products aimed at different audiences including donors, program beneficiaries, other practitioners, and the general public
- Interest in and knowledge of politics in the region
- Fluency in English required
- Working knowledge of Microsoft and Google Windows environment, email technology and spreadsheets
- Basic knowledge of accounting and budgeting procedures
- Capacity to work both independently and as a member of a team
- Ability to analyze, synthesize and effectively communicate information
- Ability and willingness to travel to regional locations that are often remote and may lack modern communications or transportation infrastructure
This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.
Candidates must be legally eligible and authorized to work in the U.S. NDI does not provide sponsorship.
NDI is an equal opportunity employer (EOE). As such, NDI makes employment decisions and provides equal employment opportunity without regard to an applicant’s or employee’s race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state and local laws. If you need a reasonable accommodation in the application or hiring process, please notify NDI’s Human Resources department.