The National Democratic Institute for International Affairs (NDI) seeks a Program Assistant to join its Asia-Pacific team in the Washington, DC office, and contribute to the planning, designing and implementation of programs on strengthening civil society, enhancing democratic governance, enhancing women’s and other marginalized groups’ political participation, and strengthening political parties. This position will support NDI’s work in Southeast Asia – primarily Myanmar / Burma & Thailand, although the portfolio is subject to change based on programmatic and funding needs.
This is a full-time position based in the Washington, DC office and does not have direct reports.
Under close supervision and direction of senior staff within the team, the Program Assistant will:
- Creates or makes substantial contributions to drafts of proposals, concept papers, donor reports, memos, program updates, work plans, and newsletter articles;
- Monitors political events throughout the region;
- Creates initial drafts of budgets; monitors program spending (in conjunction with field office and program supervisor); performs basic analysis and projection of financial status and reports on that status;
- Provides administrative and logistical support to field offices and regional staff; oversee logistics needs of assigned region, including contracts, travel, and other program-related tasks and activities;
- Provides administrative support and programmatic input into proposal process and contributes to strategic discussions; substantively contributes to work plan formulation and discussions;
- Maintains communications with NDI staff (DC and the field), as well as trainers, consultants and overseas partner organizations,; serves as back-up Point of Contact with funding agency reps;
- With guidance, identifies means and methods to support strategy, monitoring and evaluation of programs; .handles limited aspects of program management;
- Acts as back-up to other team members;
- Assists Program Manager in recruiting and briefing staff, volunteers, consultants and trainers and expedites projects in host country; coordinates new-hire and closeout procedures;
- Prepares and compiles briefing materials for staff, consultants and volunteers in field programs;
- Bachelor’s degree, preferably in International Relations, Political Science or a related field; graduate degree preferred;
- Experience in international development, community organizing, political campaigning, organizational development or legislative affairs; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis;
- High level of interpersonal skills and cultural sensitivity to effectively interact with all levels of staff, US and foreign government personnel and NGO community;
- High level of oral and written communication skills to effectively present information and respond to questions;
- Capacity to work both independently and as a member of a team;
- Ability to define problems, collect data, establish facts and draw valid conclusions;
- Working knowledge of PC-based word processing and spreadsheet applications, especially the Google platform;
- Working knowledge of basic budget and accounting procedures;
- Interest in and knowledge of regional political environment and people;
- Fluency in oral and written English required; Additional linguistic abilities in Southeast Asian languages and other regional languages also useful;
- Ability to effectively articulate NDI mission statements and program/project initiatives;
- Excellent organizational skills and attention to detail;
- Ability to manage multiple tasks simultaneously and to meet deadlines;
- Ability to effectively prioritize;
- Ability to coordinate activities with superiors, colleagues and overseas field staff.
- Experience living, studying, and/or working in an Asia-Pacific country preferred but not required;
- Asia-Pacific language abilities preferred but not required
This is a union position to be represented by the Office and Professional Employees International Union (OPEIU) Local 2.
Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.
NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.