QED is a global consulting firm with more than 20 years of experience providing data-driven and insightful solutions in close to 100 countries. We are passionate about transforming lives through knowledge-based solutions. Leveraging deep expertise in monitoring, evaluation, global health, and learning, we help our clients collect, analyze, visualize, and ultimately use data in more effective ways. Our work maximizes results through the use of cutting-edge technologies and innovation, organizational development, and evidence-based decision-making.
We are currently seeking a Procurement Specialist candidate for the upcoming USAID/Global Feed the Future Market Systems and Partnerships (MSP) Activity. The objective of MSP is to advance learning and good practice on market systems development and private sector engagement within USAID (Washington and Missions), USAID partners, and beyond by providing and improving upon the evidence, capacity, tools, technical assistance, and/or services required to design, implement, monitor, and/or evaluate activities that lead to inclusive and resilient agriculture-led economic growth, improved food security and nutrition, and increased incomes for the poor.
This position conducts all procurement related to the activities, ensures compliance with USAID and QED policies and procedures, monitors and implements subcontractors’ and vendors’ contractual compliance, and coordinates procurement actions as outlined in QED’s Procurement guidelines. S/he assists with budget development for new activities and coordinates with the field teams on delivery of procured goods and services. S/he works closely with the finance team to ensure timely payments. The position will be based in the Washington, DC metro area and will be responsible for supporting procurement processes either in teh US or globally as needed.
The Procurement Specialist will:
- Coordinate with MSP team on item specification and budget
- Work with Grants and Finance Manager to develop a Grants Manual and application templates
- Perform market research to find item specifications and appropriate vendors and service providers
- Initiate activity procurements as outlined in USAID and QED policies and procedures
- Coordinate the implementation of contracts/procurement procedures, participate in bid-openings and technical and cost evaluations, and perform due diligence for awarded procurements
- Maintain an updated database of local vendors and a list of prices as a reference for budgeting
- Travel to project sites when necessary to monitor delivery of procured goods to grantees and inspect quality of goods acquired
- Monitor contracts and purchase orders issued to vendors and follow up as necessary to ensure compliance to terms and conditions
- Contact all contractors and vendors on invoice or deliverable due dates to confirm submission of contractually-mandated payment documents
- Work with the Finance and Grants team to identify purchase orders that may require modifications or cancellation due to financial or administrative non-compliance
- Alert the Finance and Grants team in the event of missed deadlines or deliverables on the part of vendors
- Follow up on deadline payments for subcontractors and vendors in order to achieve monthly burn rate
- Maintain the overall integrity of the procurement filing system
- Close-out each purchase order once completed, according to established policies and procedures
- Maintain and organize electronic procurement files on SharePoint
- Work with the team to update and monitor a master deliverable calendar for procurement actions
- Perform other tasks as requested
- Oversee smooth project procurement close-out and asset disposition in compliance with contract terms and USAID regulations
• Bachelor’s degree in Accounting, Business Administration, or related field
• An advanced degree in Accounting, Finance, Business Administration, Contracts, Procurement, or related field from an accredited university/college is preferred
• A minimum of 5 years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, logistics for international development activities of similar dollar value
• In-depth knowledge of US government financial management, rules and regulations required
• Experience in managing donor funded procurements and subcontracts/grants
• Experience managing USAID contracts and overseeing international and local sub-recipients and grantees
To apply for this position please follow the following steps:
- Complete the online application.
- Attach your resume/CV.
- Click on this link to complete a USAID Biodata/1420 form, fill out the form, sign it, and attach/upload it to your application.
You may also include other documents such as cover letter and/or a work sample.
- Submit your application, resume/CV, completed biodata, and any additional documents.
Please note that applications submitted by other means; or without either a resume/CV and/or biodata may not be considered. Only finalists will be contacted; no phone calls please.
A submitted application to QED in response to a position on a bid or proposal, indicates your agreement to be included in our submission to the client at least on an illustrative named basis.
The QED Group, LLC is an Equal Opportunity Employer. Women, Minorities, Veterans, and individuals with disabilities are strongly encouraged to apply. AA/V/D. Reasonable accommodation requests will be considered on a case-by-case basis.