JOB TITLE: Population & Reproductive Health and Maternal & Child Health Procurement Specialist, GHSC-PSM
BUSINESS UNIT: GHSC-Procurement and Supply Management
JOB LOCATION: Arlington, VA
REPORTS TO: Population & Reproductive Health and Maternal & Child Health Supervisor, GHSC-PSM
The Global Health Supply Chain-Procurement and Supply Management (GHSC-PSM) project is the primary vehicle through which USAID: 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. The project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.
The Population & Reproductive Health and Maternal & Child Health Procurement Specialist receives requisition orders (ROs) from country offices and other clients, ensures contract, obtains sign off from clients on finalized ROs, receives restocking requests from the Plan team, ensures compliance for procurement and supplier contracts. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming products specifications, completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors). The Procurement Specialist will create purchase orders (POs) and inbound orders (IOs) and coordinate with suppliers, GHSC-QA team, and Deliver/Return team to ensure proper shipment of orders. In coordination with the strategic sourcing, market dynamics, and supplier relation management team the Procurement Specialist will actively participate in the management of the assigned commodity category(ies) all while actively supporting the allocation and fulfillment strategies in coordination with the Plan team.
Principal Duties and Responsibilities (Essential Functions)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Obtains country office and/or USAID mission approval for Requisition Orders.
- Together with the Forecast and Plan team, determines whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required.
- Organizes Source Selection Evaluation Board (SSEB) for each sourcing project.
- Creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions.
- Conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform.
- Monitors the tender submission process for formatting, completeness, consistency, and compliance.
- Evaluates RFX responses leveraging standardized scoring methodologies.
- Makes supplier award recommendations to supervisors.
- Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third-party contracts.
- Assists in the management of data related to the tendering process.
- Supports the operationalization of the sourcing, allocation, and fulfillment strategies.
- Provides proactive and courteous customer service communication in both verbal and written formats.
- Follows up on inquiries in a timely fashion.
- Continuously works to improve and broaden health commodity product knowledge.
- Liaises with the GHSC-QAteam to ensure that requested health products meet appropriate quality standards and are in line with the (USAID) guidelines.
- Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick up and ship goods to destination.
- Stays abreast of and communicates any changes in contractual requirements.
- Actively participate in community-wide FP/RH forum representing GHSC-PSM or liaise with other international procurers regarding state of supply.
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Minimum 3 years of procurement, supply chain, and/or technically relevant work experience preferred.
- Bachelor’s degree or equivalent work experience.
- Knolwedge and interest in population and reproductive health and maternal and child health
- Understanding of USAID and other Federal Acquisition Rules preferred.
- CIPS, CPSM, or other relevant procurement certification preferred.
- Technical product knowledge of one or more GHSC-PSM product areas preferred.
- Experience living or working in developing countries preferred.
- Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.
- Strong knowledge of MS Office applications.
- Ability to work both independently and as part of a team.
- Demonstrated integrity, independent thinking, judgment, and respect for others.
- References will be required.
- The successful candidate will be required to pass a background check.
- Must be authorized work in the US.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: firstname.lastname@example.org or call (202)785-0072.