Procurement Officer – Elimination of Lymphatic Filariasis in Haiti
IMA World Health, a subsidiary of Corus International, is seeking a Procurement Officer to support an anticipated U.S. Centers for Disease Control and Prevention (CDC)-funded elimination of lymphatic filariasis project in Haiti.
Corus International is a family of organizations which believes that those who were born into impossible circumstances deserve the opportunity for a better life. Corus was formed through the strategic merger of IMA World Health (operating as a public health organization since 1960), and Lutheran World Relief (operating as a livelihoods organization since 1945), and today includes smaller entities of Charlie Goldsmith Associates, Ground Up Investing, and Farmers Market Coffee. Corus International works in over 20 countries in Africa, the Middle East, and Latin America with a primary focus on health, livelihoods, and emergency response.
IMA World Health is pursuing a CDC opportunity to eliminate lymphatic filariasis (LF) in Haiti via a five-year project that will focus on:
- Improving the quality of, access to, and participation in mass drug administration (MDA) campaigns;
- Improving the management of chronic disease;
- Identifying feasible and affordable approaches for managing areas of enhanced transmission, while conducting post-validation surveillance; and
- Improving the conduct of LF monitoring, evaluation, and surveillance before, during, and after MDAs
The Procurement Officer is responsible for managing all procurement, purchasing, and contracting services within the project, and is charged with ensuring effective and timely provision of these services to the project team, while ensuring compliance with CDC regulations, IMA World Health policies and procedures, and Government of Haiti regulations and laws.
The Procurement Officer will work closely with the senior Operations and Technical team leads in supporting and overseeing procurement services from a management perspective to ensure required supplies of commodities, facilities, and service needs for program activities are mobilized efficiently and on time.
This position will report to the Operations and Finance Manager and will be embedded in the project office within Haiti.
Actual hiring is contingent upon successful project award and CDC approval.
Procurement and Acquisition:
Manage the procurement of goods and services for project operations.
The Procurement Officer will ensure that all procurement, purchasing, and contracting decisions function according to IMA World Health procurement policies and procedures, CDC rules and regulations, and Government of Haiti laws, regulations, and practices.
Documentation and Payment Processing:
The Procurement Officer will work with relevant team members to ensure adequate documentation is secured in support of various project events, such as field trainings and workshops, work planning workshops, and other meetings involving internal and external staff and other stakeholders. S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the Finance office to facilitate timely payment processing.
Maintaining procurement policies and procedures:
Undertake a thorough review and understanding of the existing procurement policies and procedures, and then implement continuous improvements where necessary to ensure that the project team receives uninterrupted supplies and services, costs are monitored, reviewed, and controlled within budgetary constraints and in line with IMA World Health policies and procedures, while maintaining security of supply and optimum value for money.
The Procurement Officer will manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the CDC-funded award. This includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times. Develop a suitable contract database and protocol for ongoing supplier management, including the ongoing creation, rationalization, and addition of preferred suppliers and Blanket Purchase Agreements, along with a clear contractor, suppliers, and vendors overview highlighting key contract information (contract sum, length of contract, key contract clauses, break/termination clauses, annual increases, renewal notice terms, etc.)
Establish and implement a monitoring system that ensures that the prices paid for goods and services are in line with local market prices.
Managing competitive procurement process and contracting:
Competitive Procurement – Ensure transparent and competitive procurements are conducted and properly documented as required, and in compliance with CDC regulations. Plan, organize, and lead the bid solicitation process, including drafting and issuing RFQ, RFP, RFI, tenders; developing bid evaluation criteria; and guiding clients on processes involved. Under the authority and guidance of the Country Director, oversee selection committees to review applications and select vendors, ensuring the integrity of the competitive process. Facilitate bidder debriefings where necessary and exercise appropriate judgment and tact while ensuring the protection of confidential information.
Vendor contracting and payment – Prepare service delivery contracts, leases, and purchase orders for all acquisition needs. Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract, including ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times. Work closely with the Finance team to ensure execution of payment terms outlined in the purchase orders and contracts. The Procurement Officer will be responsible for following through on all procurement and acquisition contractual obligations. In coordination with activity managers, s/he reviews and approves invoices prior to forwarding them to Finance for payment processing; resolves any problems that arise; and performs post contract evaluations ensuring accuracy and integrity of data.
- B.A. required (Masters preferred), or equivalent combination of education and relevant work experience; professional certification and membership in a reputable procurement and supplies body is highly desirable
- Minimum 5-7 years project procurement management experience, preferably in a health-related project and including service procurements
- Demonstrated understanding of and expertise in U.S. government (preferably CDC) funded contractual, procurement, and reporting regulations and requirements
- Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
- Advanced skills in Microsoft Office, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
- Fluency in English, French, and Haitian Creole in oral and written communications; excellent English writing skills and analytical abilities, including the ability to effectively expresses ideas, thoughts, and concepts verbally and in written or graphic form, using correct grammar and structure
- Willingness to support IMA World Health’s mission
IMA World Health prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by US or International law.