Call for CVs: USAID/OTI Mozambique Program
Background: DAI is an international consulting firm headquartered in the United States with branch offices in Mozambique. DAI is accepting applications from candidates for a Finance Manager to be based in Pemba, Mozambique . This is a local hire position and applicants must have the legal right to work in Mozambique.
Responsibilities: The Finance Manager reports to the Chief of Party and is a key member of the finance team. He/She will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems. The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervise and support the project’s Finance Officer and Cashier/Finance Assistance. He/She will be responsible for cash flow analyses, and the overall financial well-being of the project. The Finance Manager may be called upon to assume main accounting responsibilities when needed or perform any other related duties as assigned. Specific objectives and duties include:
Responsible for providing training, guidance and direction to project Accounting/Finance staff. Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and advising project management with options and recommendations. Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, and other areas. Responsible for providing training to staff on finance procedures and documentation requirements.
Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting) . Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID. Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied in a timely and accurate manner. Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner Reviews and submits monthly reconciliation reports Monitors and submits advance, commitment, and grant reports as applicable. Develops and submits other project reports necessary and based on registration requirements to local authorities . Monitors and reports on partner/vendor payment schedules and obligations . Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.
Manages preparation of internal and external audits. Supports responses and actions to internal audit comments. Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM). Performs regular spot audits on project’s files. Ensures adequate backup documentation is uploaded to relevant system according to set deadlines.
Policies & Procedures
Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.
General Accounting/Financial Management
Reviews wire requests for field project implementation. Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances. Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments. Ensures the timely deposit of cash receipts. Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed. Ensures the safeguard of bank checks, and cash receipts. Ensures proper segregation of duties within the Finance/Accounting Department. Manages banking relationships and coordinates periodic updates for checking account signers. Reviews and approves bank reconciliations performed by the Finance Officer. Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington. Maintains file management systems for soft and hard copy documentation. Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable. Maintains files on grant/procurement/subcontractor documents and modifications as applicable. Directs the schedule of financial activities to ensure the timely preparation of budget related reports. Supervises periodic cash counts. Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum. Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.
Travel Advances & Reimbursements
Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel. Maintains procedures to ensure accurate and timely reconciliation of travel advances. Reviews outstanding advances and aging reports for accuracy.
Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications. Approves overtime expenses (if applicable per Project Schedule of Authorities). Ensures staff compliance with timekeeping policy and recordkeeping. Serves as backup for payroll processing when applicable.
Oversee and monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc. Communicates with home office system support teams on system or operations troubleshooting technical issues. Trains finance staff in any financial system knowledge gap. Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation.
B.A. Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree MBA, CPA or equivalent preferred.
8+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization.
Demonstrated capacity in working and managing large amounts of data with accuracy.
Demonstrated supervisory experience, 2+ years of experience in a supervisory role preferred.
Ability to respond effectively to sensitive inquiries or complaints.
Experience with enterprise accounting software, and Microsoft office suite.
Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.).
Experience with grants or small grants under contract programs highly preferred.
An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization.
An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image.
An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
Fluency in one of the local languages of Cabo Delgado, such as Mwani , Makua, Makonde, or Swahili.
Language skills in English and Portuguese is required.
To apply: Please email your CV with the position title specified in the subject line no later than December 1, 2019 to PembaRecruitment@dai.com. CVs should be no longer than three pages, Times New Roman font, size 12. Only shortlisted candidates will be contacted. Candidates should demonstrate they have understood the requirements by respecting them.