MAJOR DUTIES AND RESPONSIBILITIES:  

• Manage, oversee and coordinate the collection of performance data throughout the life of the project.  

• Develop and maintain a database of performance indicators and ensure that the database is up to date in terms of baseline, targets, and actuals in line with the project’s logframe and/or Performance Monitoring Plan (PMP).  

• Liaise regularly with the program implementing team and maintain a calendar of events to anticipate and plan for any monitoring and evaluation (M&E) data collection needs.  

• Liaise regularly with the IFES M&E team in HQ to ensure data collection tools are appropriate and meet requirements for specific data collection efforts.  

• Plan and help with the implementation of data collection efforts such as pre- and post-training surveys, special population surveys, and other data collection efforts that feed into periodic evaluations of different components of the program as well as the program’s risk mitigation efforts.  

• Write periodic reports for the IFES Kenya office to document M&E data findings and report the progress of the project in relation to the logframe/PMP to IFES HQ and FCDO. 

• Assess logframe/PMP indicators every fiscal year or more often, if necessary, to ensure relevance to planned results; suggest revisions or additions to PMP indicators if needed. 

• Maintain and safeguard the electronic and hard copies of files to serve as backup related to the logframe/PMP.  

• Develop and maintain a database of minutes of meetings, photos, and various reports produced by different staff in the office.  

• Participate in meetings, training events and capacity building activities to collect data in relation to reporting and M&E.  

• Monitor the media and other sources of information to collect information for reporting and provide evidence to support the verification of the PMP indicators.  

• Join the Country Director and other staff at important meetings, write minutes of these meetings for filing and reporting purposes.  

• Conduct other activities as may be requested by the Country Director or designee. 

SKILLS and SPECIFICATIONS: 

• Experience in the drafting of program implementation plans and performance monitoring plans (PIP/PMP). 

• Experience with data collection, data analysis, and effective data presentation techniques.  

• Experience with developing and maintaining program performance and implementation tracking tools, such a M&E dashboards. 

• Demonstrated ability to produce substantive and clear reporting documents. 

• Demonstrated capacity to work with senior program staff to assess and report on program performance. 

• Knowledge and experience with FCDO grant and contract proposals, regulations, and procedures. 

• Ability to remain highly organized while handling multiple tasks under tight deadlines. 

• Ability to complete tasks with limited supervision. 

• Excellent reporting and document handling skills. 

• Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues. 

• Willingness to adhere to all principles of confidentiality. 

• Must value operating in a collaborative and cooperative environment. 

• Ability to show initiative, good judgment, and resourcefulness. 

• Ability to handle sensitive issues and address inclusion matters with integrity 

EDUCATION and QUALIFICATIONS: 

• Bachelor’s Degree in social science, research methodology or related required. 

• Minimum of 6 years of experience working with international NGOs on monitoring and evaluation of international technical assistance programs. 

• Experience working on donor-funded programs. 

• Experience working on democracy and governance programs, especially in electoral assistance projects, preferred. 

• Demonstrated professional experience and knowledge in the gender and inclusion field. 

• Training/facilitation skill/qualification is an advantage. 

• Proficiency in Word, Power point, Outlook and Excel.