Background/IRC Summary: As part of the Development team in IRC’s Revenue Department, the Strategic Events Unit plays an important role in supporting IRC’s mission by introducing our message of hope to new audiences and engaging current supporters by communicating the impact of our work through a wide range of fundraising, cultivation, and stewardship events and other outreach efforts.
Job Overview/Summary: Working in a goal-oriented and fast-paced environment, the Strategic Events Manager will provide project management, logistical and other support for the planning and execution of fundraising, cultivation and stewardship events and other donor engagement initiatives.
- Serve as team project manager;
- Work with team to maintain event timelines; input milestones and task lists into project trackers;
- Facilitate cross-functional communication, ensuring successful completion of deadlines and deliverables;
- Managing the implementation of event processes, such as guest check in and registration; auctions and onsite donation collection;
- Oversee event data processing;
- Produce invitation lists and implement guest management systems to track responses, final participant lists, and other event related data in event management platform;
- Manage timely and accurate data updates post-event to facilitate reporting;
- Maintain accurate supporter records and KPI dashboards;
- Manage digital event content;
- Create event web pages, ticketing pages, update event blogs etc. from templates;
- Ensure event web content is current and follows IRC best practices;
- Produce email invitations and other event related digital communications;
- Manage email promotion process;
- Manage donor acknowledgment letters and tax receipt mailing process;
- Draft copy and route for approvals and signatures;
- Oversee in-house and off-site acknowledgment letter mailings and help facilitate digital tax receipts for all online event donors;
- Provide additional general and logistical event support.
- Bachelor’s degree
- A minimum of 2-3 years experience in a not-for-profit, or corporate setting.
- Exceptional verbal and written communication skills;
- Excellent interpersonal skills: the ability to communicate and liaise effectively and diplomatically with colleagues, vendors, and consultants;
- Detail oriented with effective time-management skills;
- Solid Computer skills: ability to work effectively and accurately with MS Office (Word, Excel, PowerPoint). Experience with event and constituent relationship management software (e.g. Salesforce) and email delivery applications (e.g. Silverpop, Mail Chimp.)
- Sound judgment in maintaining confidentiality of donor information.
- Ability to work late evenings or on the weekend. Business travel is sometimes required.
- Ability to adapt quickly, plan for, prioritize and manage multiple projects while working in a fast-paced environment as part of a team and independently.
- Passion for the IRC’s mission and commitment to fundraising.
Working Environment: Standard office work environment.