Terms of Reference (TOR) for Program Intern
ChildFund International is a non-sectarian and non-profit development organization working in 30 countries worldwide to improve the well-being of about 19.7 millions children and family members, regardless of race, creed, religion and gender. It aims to help the deprived, excluded and vulnerable children have the capacity the capacity to improve their lives and the opportunity to become young adults, parents and leaders who bring in their communities lasting and positive change. Recognizing that this can be achieved only if the environment is enabling and supportive, ChildFund also helps promote societies whose individuals and institutions participate in valuing, protecting, and advancing the worth and rights of children.
In India ChildFund is implementing various programs in 14 states to address the issues affecting children and youth at various life stages. Its programs range from nutrition, safe motherhood and child survival, water and sanitation, early childhood development, food security, education, child labor, adolescent reproductive health, youth employment, among others. Child protection and disaster risk reduction are mainstreamed in these programs whenever possible.
ChildFund International Internship opportunity
ChildFund India welcomes (under-) graduates in International Development or another relevant study to apply for an internship; ChildFund develops flexible internships with suitable candidates to simultaneously address needs of the office as well as personal interest and capacity of the candidate.
Currently, the ChildFund India is specifically inviting candidates who have interest in supporting the functional area of Grants Acquisition and Partnership Development within the overall area of Program Development. A more specific scope of work is detailed below subject to negotiation based on the experience of the intern in the above mentioned areas and mutual agreement of ChildFund India.
Purpose and objectives of the internship
The successful intern will be selected based on the qualification requirements described below. This engagement will provide the intern with actual experiences that will expand her/his development perspective by gaining practical insights, experience-based knowledge and in-depth understanding of the workplace dynamics within an international child development organization, the general NGO community operating in a developing country, and the local and international issues on poverty as experienced by the children. It will likewise provide an opportunity to work in a multi-disciplinary and multi-cultural work environment. Specifically, the internship engagement will:
- Enhance the interns’ educational experience through actual work involvement with the different grants activities of the regional and national offices of ChildFund International in Asia.
- Provide the successful intern with a learning environment where application of theoretical knowledge can be applied in a real-world setting with actual work-output implications; and
- Expose the intern to the working environment of a development organization to further enhance targeted competencies and through peer feedback, mentoring and coaching support.
This internship will also enable the intern to contribute to ChildFund’s efforts towards achieving strong core programs for children by supporting National office in getting the required funding to achieve the positive outcomes sought for marginalized children and youth.
Scope of Work
The selected interns will work closely with the Grants and Partnership Development Team under the overall guidance of the Program Director. If necessary the intern will travel to projects.
The successful intern will undertake the following:
- Donor early intelligence – working with Grant Teams (nation, Regional and International) in exploring donor trends of major donors. Specifically this task will include:
- Regular website searches by or about major donors (government, multilateral, foundations, etc.)
- Consolidating donor analytics to aid regular discussion
- Country/Region prospecting – exploring potential funding opportunities. Specifically this task will include:
- Supporting team in editing capacity statements, past performance references or other briefs that can be shared with potential partners
- Supporting in desk research of donor strategies in-country, and projects funded by them
- Opportunity pre-positioning – working with team in positioning ChildFund for specific upcoming opportunities. This would include general backstopping/administrative support towards country efforts in the following: Review of donor priorities; calls for proposals; creation of RACI matrix and proposal development calendar and other preparatory work ahead of a solicitation, call, or tender.
- Grants Development – developing and supporting the teams in developing strong proposals against requirements set by a donor while aligned with ChildFund’s global, regional and country strategies. Specifically this would include:
- Coordinating development of and adherence to proposal development calendars, compliance and responsibility matrices
- Scheduling first (yellow) and second (red) team reviews
- Provide everyone with information around when they can expect feedback
- Ensure that everyone stays informed in case of changes to deliverable due dates
- Provide copy-editing support
- Ensure uniformity of presentation of organizational background information in proposals
- Conduct administrative/compliance checks as part of final packaging
- Others – working with teams in ensuring that regional tasks and targets around grant acquisition are conducted on time. Some specific tasks may include:
- Maintenance of the Business Development Database; fine-tuning of
- Supporting development of quarterly reports and presentations
- Supporting regional meetings around grants acquisition
- Supporting NOs in their use of BRIDGE/ Salesforce
While the nature of this particular internship is to assist is the carrying out of regular duties related to the grants functions, some deliverables will be mutually agreed at onset of the internship and at regular intervals during the internship. These will be related to the sections in the Scope of Work and could for example include the following:
- Section A: Compiled information on a specific donor
- Section B: Supported finalization of 3 past performance references
- Section C: Support research and action plan in preparation of (invitation to) a call
- Section d: Acted as proposal coordinator on 3 opportunities
- Section E: Ensuring Salesforce records and the Business Development Database are kept up to date.
The intern will also be requested to provide a written evaluation of the internship from her own perspective, with commentary on personal and academic learning outcomes achieved, and suggestions about how the internship experience could be improved for future interns.
Duration of internship engagement
Internships can last 6 months or longer and will start and end as agreed. The internship engagement is to start INSERT DATE and end INSERT DATE to provide enough time for familiarization and delivery of good quality outputs.
The intern shall cover the costs travel to the agreed base (in this case it’s Delhi, India) and back to place of origin, visa application fees to India, and any other costs related to the internship.
ChildFund will shoulder costs related to the performance of the internship work, including but not limited to accommodation (single), in-country visa renewal, monthly stipend, supplies, travel, as applicable, to program/project areas based on pre-approved travel plan.
- Required Skills
- The ideal candidate has good research skills, good technical writing skills, can adapt to various cultures in Asia, has basic knowledge on two or more focus areas of ChildFund, has some knowledge on basic donors’ requirements, has good interpersonal relations skills, can perform well in a support role, and is willing to abide to ChildFund policies which include the child protection policy.
Other relevant information
The intern will undergo a selection process and standard background screening checks in compliance with various governance policies such as child protection and others.