ChildFund Asia Regional Office – Bangkok, Thailand
Terms of Reference (TOR) for Program Intern (Grant)
ChildFund International is a non-sectarian and non-profit development organization working in 30 countries worldwide to improve the well-being of about 19.7 millions children and families, regardless of race, creed, religion and gender. It aims to help the deprived, excluded and vulnerable children have the capacity to improve their lives and the opportunity to become young adults, parents and leaders who bring in their communities lasting and positive change. Recognizing that this can be achieved only if the environment is enabling and supportive, ChildFund also helps promote societies whose individuals and institutions participate in valuing, protecting, and advancing the worth and rights of children.
In Asia, ChildFund is operating in six countries namely Philippines, Indonesia, India, Sri Lanka, Timor Leste and Afghanistan. It is implementing various programs in 5,051 villages to address the issues affecting children and youth at various life stages. Its programs range from nutrition, safe motherhood and child survival, water and sanitation, early childhood development, food security, education, child labor, adolescent reproductive health, youth employment, among others. Child protection and disaster risk reduction are mainstreamed in these programs whenever possible.
ChildFund International Internship opportunity
ChildFund welcomes (under-)graduates in International Development or another relevant study to apply for an internship; ChildFund develops flexible internships with suitable candidates to simultaneously address needs of the office as well as personal interest and capacity of the candidate. By nature of its management and technical support function, ChildFund’s Regional Office focuses internships on key-functional areas such as Communications, Sponsorship, M&E, Program Quality, and Program Development.
Currently, the ChildFund Regional Office is specifically inviting candidates who have interest in supporting the functional area of Grants Acquisition and Partnership Development within the overall area of Program Development. A more specific scope of work is detailed below subject to negotiation based on the experience of the intern in the above mentioned areas and mutual agreement of ChildFund International.
Purpose and objectives of the internship
The successful intern will be selected based on the qualification requirements described below. This engagement will provide the intern with actual experiences that will expand her/his development perspective by gaining practical insights, experience-based knowledge and in-depth understanding of the workplace dynamics within an international child development organization, the general NGO community operating in a developing country, and the local and international issues on poverty as experienced by the children. It will likewise provide an opportunity to work in a multi-disciplinary and multi-cultural work environment. Specifically, the internship engagement will:
- Enhance the interns’ educational experience through actual work involvement with the different grants activities of the regional and national offices of ChildFund International in Asia.
- Provide the successful intern with a learning environment where application of theoretical knowledge can be applied in a real-world setting with actual work-output implications; and
- Expose the intern to the working environment of a development organization to further enhance targeted competencies and through peer feedback, mentoring and coaching support.
This internship will also enable the intern to contribute to ChildFund’s efforts towards achieving strong core programs for children by supporting national offices (NOs) in getting the required funding to achieve the positive outcomes sought for marginalized children and youth.
Scope of Work
The selected interns will work closely with Regional Grant Manager (RGM) under the overall guidance of Regional Program Manager (RPM). The intern will work closely with National Office (NO) staff specifically the Grants Officers and other relevant staff members in coordination with the RGM. If necessary the intern will travel to support NOs in an in-country capacity.
The successful intern will undertake the following:
- Donor early intelligence – working with RGM and Global Grants Team (GGT) in exploring donor trends of major donors. Specifically this task will include:
- Regular website searches by or about major donors (government, multilateral, foundations, etc.)
- Consolidating donor analytics to aid regular discussion with NOs
- Country prospecting – working with RGM, RPM and NOs in exploring potential funding opportunities. Specifically this task will include:
- Supporting NOs in editing capacity statements, past performance references or other briefs that can be shared with potential partners
- Supporting RO and NOs in desk research of donor strategies in-country, and projects funded by them
- Opportunity pre-positioning – working with RGM and NOs in positioning ChildFund for specific upcoming opportunities. This would include general backstopping/administrative support towards NO efforts in the following: Review of donor priorities; calls for proposals; creation of RACI matrix and proposal development calendar and other preparatory work ahead of a solicitation, call, or tender.
- Grants Development – supporting the RGM and NOs in developing strong proposals against requirements set by a donor while aligned with ChildFund’s global, regional and country strategies. Specifically this would include:
- Coordinating development of and adherence to proposal development calendars, compliance and responsibility matrices
- Scheduling first (yellow) and second (red) team reviews
- Provide everyone with information around when they can expect feedback
- Ensure that everyone stays informed in case of changes to deliverable due dates
- Provide copy-editing support
- Ensure uniformity of presentation of organizational background information in proposals
- Conduct administrative/compliance checks as part of final packaging
- Others – working with RGM and RPM in ensuring that regional tasks and targets around grant acquisition are conducted on time. Some specific tasks may include:
- Maintenance of the Business Development Database; fine-tuning of
- Supporting development of quarterly reports and presentations
- Supporting regional meetings around grants acquisition
- Support RGM in preparing in-country meetings and trainings
- Supporting NOs in their use of BRIDGE/ Salesforce
- Assisting NOs during the pre-award process and answering questions they may have about the business development process
While the nature of this particular internship is to assist is the carrying out of regular duties related to the grants functions, some deliverables will be mutually agreed at onset of the internship and at regular intervals during the internship. These will be related to the sections in the Scope of Work and could for example include the following:
- Section A: Compiled information on a specific donor
- Section B: Supported finalization of 3 past performance references
- Section C: Support research and action plan in preparation of (invitation to) a call
- Section d: Acted as proposal coordinator on 3 opportunities
- Section E: Ensuring Salesforce records and the Business Development Database are kept up to date.
The intern will also be requested to provide a written evaluation of the internship from his/her own perspective, with commentary on personal and academic learning outcomes achieved, and suggestions about how the internship experience could be improved for future interns.
Duration of internship engagement
Internships can last 6 months or longer and will start and end as agreed. The internship engagement is to start INSERT DATE and end INSERT DATE to provide enough time for familiarization and delivery of good quality outputs.
The intern shall cover travel to the agreed base in Asia and back to place of origin, visa application fees, and medical/accidental insurance coverage during the internship period.
ChildFund will shoulder all costs related to the performance of the internship work, including but not limited to a monthly stipend to defray the cost while in Bangkok, accommodation during the internship, visa renewal, supplies, and business travel including visit visas, as applicable, to program/project areas based on pre-approved travel plan.
- Required Skills
- The ideal candidate has good research skills, good technical writing skills, can adapt to various cultures in Asia, has basic knowledge on two or more focus areas of ChildFund, has some knowledge on basic donors’ requirements, has good interpersonal relations skills, can perform well in a support role, and is willing to abide to ChildFund policies which include the child protection policy.
Other relevant information
The intern will undergo a selection process and standard background screening checks in compliance with various governance policies such as child protection and others.