Position Title: In-Kind and Supply Chain Partnerships Associate
Hiring Manager: Supply Chain Manager, Systems and Reporting Location: Boston, MA – Remote Possible with US work authorization
Position Type: Full time
Travel: 15% possible; some travel to Boston required if remote
Application: Please submit a cover letter with your resume
Please note that we are not able to sponsor U.S. work authorization for this role.
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Kazakhstan, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
The Supply Chain and Logistics Team is responsible for supplying PIH sites with medical and programmatic equipment, supplies, and pharmaceuticals. This scope of work includes international order and donation management and administration, sourcing new items and identifying best pricing, overseeing US-based warehousing, managing international shipping and documentation, coordinating the customization and implementation of PIH’s supply chain management software, designing reports, providing support for biomedical and facilities teams, and providing technical support.
The Associate is responsible for the stewarding and documentation of in-kind donations, including services, equipment, medications, and supplies, that directly contribute to PIH’s resource mobilization work and the delivery of high quality, dignified care. As a member of PIH’s Supply Chain and Logistics team, this person plays a central role in integrating gift in kind (GIK) management into PIH’s planning, sourcing, and logistics activities, as well as aligning activities with established Development and Communications systems. The person in this position is expected to be proactive in pursuing and maintaining GIK and partnership opportunities with multinational corporations, national companies, corporate foundations, and individuals that support PIH’s work around the world. The associate will work in close partnership with members of the Development Team to qualify, cultivate and steward in-kind and strategic partnerships in service of PIH’s broader mission.
Systems and Tracking (20%)
- Collaborate with the development and finance teams to improve procedures and systems related to reporting of GIK data
- Collect and record all required data and documentation in supply chain and fundraising electronic systems
- Ensure internal and external reporting requirements are met accurately and on time
Sourcing and Logistics (30%)
- Evaluate ad-hoc GIK offers, and follow-up to collect any required information or documentation
- Identify areas to improve processes through which GIK offers are managed and evaluated
- Work with planning and procurement teams to identify budget alleviating opportunities and leverage supply chain data to forecast and submit recurring donation requests, and draft reports
- Coordinate shipping logistics for donated items with freight forwarders and PIH’s warehousing partner, liaising with site teams as needed
- Provide support to general supply chain and logistics functions as needed
Portfolio Management (50%)
- Serve as the primary GIK point of contact and relationship manager for a portfolio of donors, including developing and operationalizing a stewardship strategy unique and applicable to each partner
- Work collaboratively with the prospect research team to identify possible new partnerships, projects and initiatives to continue to develop and expand the portfolio of in-kind donors.
- Contribute to proposal and report writing related to GIK and partnership development with internal stakeholders; complete applications, MOUs, and donor agreements in partnership with Development and Legal teams
- Represent PIH externally with partners on phone calls, face-to-face meetings, and site visits
- 5 years relevant experience or training/education
- Excellent communication and writing skills; ability to articulate PIH’s mission, program objectives, and resource needs persuasively to potential donors; able to communicate complex processes clearly
- Experience with international logistics and/or procurement planning OR experience with relationship management, stakeholder engagement and/or stewardship
- Demonstrated success assessing priorities and managing a variety of activities in a time-sensitive environment with high attention to detail
- Ability to work both independently and collaboratively to accomplish goals
- Ability to learn new electronic systems quickly
- Ability to follow established processes and identify opportunities for process improvements
- Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals
- Ability to work well with a diverse team, honoring concerns and priorities of field-based staff
- Experience with Enterprise Resource Planning (ERP) systems and/or Customer relationship management (CRM) systems
- Experience working or living in developing countries
- Experience participating in sourcing initiatives and/or contract negotiations
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.