About the role: This is a 12month, new role with unaccompanied terms based in Bangladesh, Cox ‘s Bazar and Ukhiya with a salary of Grade 2 € 32, 113 – €35,681
You will report to the Emergency Director, Rohinga Emergency Response and will line manage Communication and Advocacy Officer and work closely with Programme Managers, programme coordinators for nutrition and for food security and livelihoods and protection as well as the monitoring and evaluation team. You will also work closely with the country programme management team and technical experts based in Dhaka office and seek support where necessary. We would like you to start on 1 February 2019.
Your purpose: To support the Rohingya Response in reporting and knowledge & information management; donor intelligence and funding proposals; and ensuring compliance with donor rules and guidelines and reporting requirements. In addition, responsibility for accountability/Core Humanitarian Standards (CHS) implementation and adherence.
You will be responsible for:
- Liaise with the Desk Officer and Finance Manager to file the contract documents for grants – both active and archived.
- Ensure all programme teams are fully aware of, and comply with, donor reporting requirements, timelines and grant compliance issues
- Manage the reporting schedule and regularly share reporting dealines to programme team
- Ensuring timely and accurate reporting to donors This will include editing reports and ensuring they are submitted in the correct formats.
- Ensure timely communication with programme team on any anticipated or unanticipated changes during the lifetime of a project that require notification to the donor/desk.
- Maintain regular correspondence with the Desk Officer in Dublin on grant/donor-related issues and ensure quick follow-up on any queries
- Support the team to understand M&E requirements of grants – and ensure that data collection is planned for and implemented in time to be finalised for reporting.
Funding strategy implementation
Contribute to the country fundraising strategy through:
- Providing and regularly updating an analysis of the current donor and stakeholder profile in country: their priorities for investment, potential calls.
- Liaise regularly with donors through provision of documentation and success stories of current programmes that would be of interest to them/linked to their strategy
- Coordinate with the Desk Officer on funding opportunities that would fit with the country programme
- Represent Concern at donor, cluster and govt. coordination meetings.
- Be aware of and engage in networking opportunities where there is likelihood to learn about/engage with new opportunities/priorities for the country, relevant to INGO work.
- Provide information and case studies to the HQ based Desk Officer and fundraising teams in Dublin, London and New York and liaise with them and the CD, PD and SD to identify opportunities for funding and information dissemination.
Proposal development and securing Funding:
- Support programme team in designing new programmes
- Oversee the development of concept notes and proposals giving donor-specific advice to the programme staff.
- Address feedback from donors and finalise proposal for submission
Knowledge and information management
- Document and disseminate human interest stories on Concern’s work in Bangladesh and Rohingya Response
- Improve the storage and dissemination of information within the programme.
- Ensure version control of documents and filing of final reports and proposals (liaise with Desk Officer).
- Edit and compile the monthly programme reports for review by the Emergency Director.
- Produce quarterly external report on Concern’s work.
- Record and produce the minutes of management meetings or other relevant meetings. Ensure timely circulation.
- Support the Programme Coordinators in gathering and documenting learning and case studies.
- Support the Emergency Director as required.
Core Humanitarian Standards Focal Point
- Acting as Core Humanitarian Standards (formerly HAP) focal person
- ensuring the roll-out of CHS in all programmes/with partners
- successful development of key organisational documentation (e.g. Accountability progress reports and annual plans)
- Promote accountability and ensure compliance with the requirements CHS
- Promote and comply with the Programme Participant Protection Policy and code of conduct
Your skills and experience will include:
Essential Education, Qualifications & Experience Required:
- Fluent in local language preferably Bengali/ Bangla with a strong working knowledge of English.
- Educated to Degree level in Development or a related discipline.
- At least two years of overseas experience with an NGO;
- At least one year of experience in grants management and demonstrated success in proposal development for a range of donors.
- Experience of working in a high pressured, results focused and dynamic environment.
- Good organisational and planning skills/experience.
- Strong computer skills particularly Microsoft office.
- Previous experience of programme development, proposal design and/or project cycle management.
- Experience of M&E.
Desirable Education, Qualifications & Experience Required:
- Attendance of training courses in quality standards such as SPHERE, HAP, Red Cross Code of Conduct, CHS etc.
- Experience of the specific requirements of UN, EU, DFID, ECHO or Irish Aid and consortium projects.
- Experience working in complex humanitarian context and or an insecure and volatile environment.
We would also like:
Special Skills, Aptitude or Personality Requirements:
- Confident strong communicator and networker
- Ability to work in an insecure environment
- Very high attention to detail is essential
- Cultural and political sensitivity
- Must be flexible and willing to adapt to a fluid situation
- Willingness to learn
- Good communication and interpersonal skills.
- Able to take initiative and work independently.
- Excellent writing skills.
- Willing to travel frequently.