Position Title:  Grants Management and Compliance Coordinator

Reports to: Senior Director of Grants Management and Compliance

Location: Boston, MA preferred, remote possible

Employment Type: Full-time

Position Overview:

The Grants Management and Compliance (GMC) Coordinator provides administrative, systems, and project support in the areas of contracting, compliance, and award management. This position is responsible for a variety of administrative tasks and processes such as conducting routine filings related to receipt of federal funds; organizing critical grant documents and the department intranet site; and supporting use of software systems. The GMC Coordinator supports the launch and implementation of an exciting new cross-site initiative focused on assessing and strengthening award management and compliance across PIH sites. The GMC Coordinator supports coordination and communication for the department by scheduling and supporting meetings and workshops, preparing materials, taking notes, and supporting the use of virtual platforms. The GMC Coordinator also proactively identifies improvements to systems and processes that support effectiveness and efficiency of the department.

Primary Responsibilities

• Organize, update, maintain files, databases and intranet site; support use of software systems
• Coordinate logistics for virtual and in-person meetings and conferences
• Coordinate internal and cross-site virtual meetings by planning, scheduling, preparing materials, taking notes, arranging interpretation, and supporting use of virtual conferencing platforms
• Support Sanctions Screening processes to detect, prevent and manage risk
• Complete and submit annual renewal process for PIH’s System for Award Management (SAM) registration, required to receive federal funds  
• Submit filings of subrecipient information to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS)
• Submit annual filing of PIH’s Research Misconduct policy to the Office of Research Integrity
• Triage requests coming in to the team through team email account and web-based ticketing system

• Help collect and synthesize information on project and award management across PIH sites and provide strategic support to inform strengthening of systems, policies, processes and tools
• Provide project assistance, includes creating and monitoring project schedules, developing materials, coordinating translations, developing budgets, tracking expenses, and processing invoices
• Assist with filing and sharing of documents and adherence to organizational deadlines, policies and procedures
• Identify improvements to systems and processes that support department efficiency and effectiveness

Minimum Requirements

• Bachelor’s degree
• 2-3 years of administrative experience; 1 year of project management experience
• Excellent written and spoken English skills
• Attention to detail and ability to prioritize multiple tasks/projects
• Excellent analytical skills
• Strong interpersonal and communication skills, verbal and written
• Experience and comfort organizing and supporting meetings using virtual platforms
• Proficiency in Microsoft (MS) Office (Excel, Word, PowerPoint) and working knowledge of MS SharePoint
• Readily learns new software systems and technology

Preferred Requirements

• Non-profit experience, International experience
• Interest in social justice
• Spanish or French proficiency

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law.  PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities. 

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.