PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
The Office of Grants and Contracts (OGC) in partnership with program and operational support services is to mitigate risk for the organization. OGC provides subject matter expertise on donor compliance, federal regulations, donor terms and conditions, subaward management and PATH policies to maintain PATH’s reputation, credibility, and track record as the leading innovative nonprofit in the global health sector. The OGC team includes staff based in Seattle, WA, Washington, DC and Nairobi, Kenya.
The Grants and Contracts Officer manages a portfolio of awards in alignment with assigned program teams. The overall role is to provide pre-award to close-out award management. S/he works closely with the members of OGC, Finance, Legal Affairs, Partnerships Development, and program teams to ensure donor regulatory and contractual compliance, under the supervision of the Global Grants and Contracts Manager. We seek someone with the experience and expertise to understand donor/funder terms and conditions and ensure compliance.
- Review, negotiate, and coordinate input from other units for the timely review and execution of new awards and amendments.
- Understand the nature of the award by reviewing the project description including RFAs/RFPs/project narratives and other supporting documentation.
- Ensure compliance with federal regulations and donor-specific requirements.
- Negotiate with sponsors/funders for terms and conditions acceptable to PATH and propose alternative language as appropriate.
- Serve as a resource for PATH on compliance rules, regulations and standards associated with federal funds (i.e. USAID, NIH, CDC) and other donors (i.e. FCDO UN, GAVI, BMGF).
- Provide innovative, solution-oriented support to Project Administrators and the Office of Grants and Contracts on terms and conditions of active awards, including any restrictions and possible risks.
- Participate in project/program team meetings, including “hand-off” meetings with Partnership Development, as required for assigned programs.
- Upon fully executing large or complex awards, initiate a kickoff meeting with Project Administrators, Subaward specialists, and other implementing staff to communicate key compliance requirements and gather information on OGC support services needed in the first six-twelve months of the award.
- Draft flow down provisions for subawards and contracts for the Subaward Specialists who, in turn, will draft and negotiate subawards and subcontracts within the program portfolio.
- Provide backfill to Subaward Specialist during vacations and surge periods of subaward requests.
- Establish and maintain positive working relationships with donors and program staff.
- In collaboration with the Global Grants and Contracts Manager and the OGC team, document existing award procedures, as well as develop, review, and implement new award procedures, templates, and tools within pre-established parameters.
- Provide analysis, evaluation, and recommendations to improve award/subaward management associated policies and procedures within pre-established parameters.
- Analyze donor trends and regulations to identify risks to PATH.
Other responsibilities include:
- Provide regularly scheduled updates to the Global Grants and Contracts Manager.
- Participate in OGC refresher topics, orientation, and facilitate/co-facilitate trainings throughout the year.
- Assist with preparing files including reviewing awards for auditors and reports to respond to auditors’ questions.
- Manage Special Projects as assigned.