The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 3,000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
Scope of Work: The Finance Controller has overall policy and management responsibility for the finance and accounting functions of the Syria country program. The Finance Controller’s responsibilities include general controllership, treasury and budget functions as well as staff management and training and is a member of the Senior Management Team. The position is based in Amman, Jordan with oversight for financial operations in Amman as well as inside Syria.
- Ensures that all policies and procedures are in compliance with IRC and donor policies, procedures, and requirements.
- Establishes in-country finance policies, systems and procedures, and directs their implementation.
- Closely monitors all financial activities, and keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.
- Ensures monthly balance sheet reconciliations are completed on a timely basis and that those final reconciliations and trial balances are reviewed with the Country Director.
- Provides country management and program staff with monthly financial reports and analysis for all grants and unrestricted funds.
- Manages finance department activities and schedules in order to meet financial reporting requirements and deadlines specified by headquarters and donors.
- Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures.
- Directs the preparation of, and approves all donor financial reports with respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.
- Develops, schedules and performs or supervises the completion of country internal control audits, and initiates actions necessary to correct internal control weaknesses.
- Facilitates and co-ordinates external, internal, donor or government audits and financial reporting.
- Oversees the protection of the country’s assets (cash, inventory) through the enforcement of internal control policies and procedures.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements applicable both to Jordan and to Syria.
- Is the principal liaison with IRC headquarters on all finance, accounting, grant budget management, and cash management matters
- Implements global finance initiatives and ensures appropriate change management
- Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
- In compliance with IRC policy establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
- Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
- Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
- Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
- Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
- Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
- Supervises the collection of contractual and other receivables.
- Oversees the preparation and revision of grant proposal budgets.
- Prepares and maintains the country’s Operating Budget; including preparation of budget guidelines to assist program/field managers in formulating budgets.
- In compliance with donor requirements and IRC policy develops the “Shared Program Costs” and “Overhead Costs” budget and recommends a methodology for allocation to grant budgets.
- Prepares the annual and monthly cash budgets based on approved funding.
- Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers.
Training & Staff Management
- Establishes a finance department roles and responsibilities matrix; outlines and updates relevant job descriptions; recruits and maintains adequate numbers of qualified staff to perform finance functions.
- Ensures comprehensive and constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with all country finance staff.
- Develops and implements a training program for the country’s international and national finance staff to ensure staff development and minimize IRC’s exposure when staff are absent or depart.
- As part of succession plan and nationalization goals, identify, train and develop capability and capacity of a national staff to successfully transition role and responsibilities, by end of assignment
- Provide constructive feedback and counsel on appropriate career paths and professional development.
- Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage.
- Oversee training and technical support to country program, logistics and administrative staff for skills improvement in the areas of accounting, reporting and internal control.
KEY WORKING RELATIONSHIPS
- Reports to the Country Director, serves on the senior management team and supervises a large finance team; technical oversight for field finance staff
- Works closely with the grants team and the technical team to ensure proper financial management of projects and donor relations.
- Communicates with the Senior Regional Controller
- Coordinates with the Regional Finance Manager and the Regional Finance Director as required
- Represents the country office with Banking Managers, local government staff (taxation and regulation related) and External Auditors.
- Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, and/or a Master’s degree in Accounting.
- Minimum ten years of progressive managerial experience in the financial area of an international non-profit organization with demonstrated track record of meeting donor requirements
- Experience successfully managing complex financial portfolios of US$30 – $50 million
- Experience managing a multiple grant portfolio and addressing competing priorities in a high-pressure environment.
- Extensive experience in working with computerized accounting systems, standard spreadsheet (MS Excel) and database programs (SUN System and Vision are preferable).
Skills and Abilities
- Solid written and verbal skills in the English language.
- Arabic language skills a preferred.
- Comfortable in being a proactive and collaborative member of the senior -management team. Must seek to identify and communicate potential problems and propose solutions to the appropriate level of management.
- Able to function effectively in a complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous and shifting requirements
- Strong remote management skills; ability to direct, instruct and manage teams on a remote basis.
- Ability to carry out responsibilities independently with minimal technical support.
- Good communication skills that function across a diversity of cultures.
- Excellent facilitator and team player in solving problems.
- Proven track record of successfully building capacity of individuals, teams and partners through coaching, staff training and other modalities of professional development.
Standards of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Returning National Candidates: We strongly encourage Jordanian national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.
The overall security situation in Jordan is relatively calm, especially in Amman. The Jordanian government is stable, and civil unrest is largely peaceful. However, Jordan’s generosity in hosting refugees from Palestine, Iraq and now Syria have created huge strains on the country’s economy and infrastructure. The IRC office is in a modern professional building.
IRC is offering this post as fully accompanied for the successful candidate and accompanying dependents including: generous education allowance, housing, water, electricity, internet connectivity, and many other benefits. Modern amenities (health care, international schools, etc.) are readily available.