The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are 3.8 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women’s protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
The IRC Turkey team is currently implementing health, economic recovery and development, protection and education programming in Northetrn Syria as well as protection and education programming in Turkey.
SUMMARY STATEMENT OF RESPONSIBILITIES:
The Financial Controller has overall policy and management responsibility for the finance and accounting functions for the country program. The Finance Controller’s responsibilities include general controllership, staff training, management, treasury and budget functions.
- Ensures that all policies and procedures are in compliance with IRC and funding source policies, procedures, and requirements.
- As required, establishes finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.
- Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and donors.
- Identifies requirements for and develop reporting formats to aid in the management of country operations and grant expenditures.
- Provides country management and program staff with monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds.
- Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Country Director.
- Closely monitors all financial activities, and proactively keeps the Country Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.
- Directs the preparation of and approval of all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.
- Develops, schedules and performs or supervises the completion of country internal control audits, and initiates necessary actions to correct internal control weaknesses.
- Facilitates and co-ordinates external, internal, donor or government audits
- Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
- Is the principal liaison with IRC New York HQ on all finance, accounting, grant budget management, and cash management matters
Staff Management and Development
- Coach, train, and mentor department staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance.
- Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented annual and mid-year performance reviews.
- As part of succession plan, identify, train and develop capability and capacity of staff to successfully transition role and responsibilities and to ensure adequate coverage when staff are absent or departs
- Maintains current job descriptions for all positions within the finance Department.
- Oversees Finance related training and technical support to country program, and non-finance staff.
- Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures.
- Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
- In compliance with IRC policy, establishes country policies regarding cash holding limits, cash movements and foreign currency holdings.
- Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
- Establishes country policies on advance payments, credit terms, and use of bank payment instruments.
- Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
- Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
- Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
- Supervises the collection of contractual and other receivables.
- Assists with the preparation and revision of program and grant proposals and budgets.
- Assists in the preparation and maintenance of the country’s Operating Budget; including preparation of budget guidelines to assist program managers in formulating budgets.
- In compliance with donor requirements and IRC policy develops the “Field Operations/Overhead” budget and recommends a methodology for allocation of overhead to grant budgets.
- Prepares the annual and monthly cash budgets based on approved funding.
- Facilitates the review of actual to budget expenditures with the Country Director and program managers.
- Recognized professional certificate in accounting, such as CIMA or CPA, preferred; Bachelor’s degree in Accounting minimum.
- Minimum of three years of managerial experience in the financial area of a non-profit organization or five years of managerial experience in finance in an international commercial organization.
- Strong understanding of and experience in donor regulations (US Government, European donors, and UN agencies).
- Experience working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision).
- Superb interpersonal, communication, relationship-building and negotiation skills.
- Fluency in English (written and spoken) is essential, with demonstrated strong writing skills.
- Arabic & Turkish fluency is not required however it would be a distinct advantage.
- Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions.
- Excellent time management and organizational skills.
- Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes
- Ability to carry out responsibilities independently with minimal technical support
- Strong leadership and management skills and a commitment to staff training and development and effective at facilitation.
- Commitment to the IRC’s mission, purpose and values.
Professional Standards : The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.
Other Information: Antakya, Turkey is currently not assessed as a high-risk environment and it remains a generally safe city and country as long as IRC security protocols are observed. The post is partially accompanied, and separate housing will be provided by IRC according to the IRC Turkey housing policy