Research Triangle Institute (RTI) has over 30 years’ experience assisting governments, communities, and the private sector in managing their environment and natural resources. As a not-for-profit, independent research institute based in North Carolina, USA, RTI has roughly 5,000 employees with global experience implementing international development projects across many technical disciplines. Around the globe, RTI International has delivered innovative, breakthrough solutions in key development sectors, including natural resources governance, countering wildlife trafficking and environmental crime, forestry, marine and terrestrial biodiversity conservation, protected area management, climate change, sustainable fisheries, environmental policy, economic livelihood development, community engagement, and institutional capacity building services.
The Philippines Sustainable Interventions for Biodiversity, Oceans, and Landscapes (SIBOL) Project, funded by the U.S. Agency for International Development (USAID) is a $22 million, 5-year project with a period of performance from July 2020 through June 2025, that aims to improve the way that natural resources and the areas from which these are derived are governed and address the drivers of natural resources insecurity by addressing both the supply of and demand for natural resources. The Project is expected to help reduce environmental crimes and unsustainable environmental practices, sustainably manage the natural resources sector, and improve the governance of natural resources in the country.
RTI is seeking for Finance and Operations Officer Masinloc for the Philippines SIBOL Project.
Reporting to the Field Site Team Lead, the Finance and Operations Officer will assist the Field Site Team Lead in the day-to-day field office operations and financial transactions, specifically supporting administrative requirements related to travel of field staff, procurement, logistics requirements for trainings and other project activities, ensuring their timely and quality implementation and compliance to all field operational policies and procedures.
Site office operations
- Handle logistical arrangements for project activities, including but not limited to, preparation of training materials, request for workshop supplies, arrangement of travel and lodging accommodation of participants, request for cash advance, as applicable and necessary;
- Coordinate travel and activity requirements with courier, accredited travel agencies, car rental companies, hotels and other suppliers, and request for travel advance, in accordance with RTI’s Finance and Administration (F&A) policies and procedures;
- Perform daily procurement actions for field activities’ implementation such as procurement of workshop materials, lodging accommodation for participants and rental transport requirements, in accordance with F&A and USAID’s procurement procedures and policies;
- Ensure complete documentation for timely reporting of field procurement activities;
- Provide information on status of contracts with vendors and suppliers, including status of payments or disbursements;
- Monitor local vendors and suppliers to ensure meeting contract’s terms and service level agreements;
- Ensure procurement-related documentation are accurate and complete, including proper filing (manual and electronic) of all complete procurement documents;
- Maintain a database of all incoming and outgoing communications; handle shipping/ mailing/ delivery of outgoing communications;
- Perform other office and operations related tasks that may be assigned from time to time.
- Coordinate the timely processing and payment of all staff travel claims, vendor and supplier payments and other transactions with Finance;
- Ensure supporting documents of all transactions at the site office are complete and has proper approvals, and compliant with international supporting document guidelines and RTI Procurement procedures;
- Review staff expenses submitted to ensure compliance with USAID implementing guidelines;
- Manage a cash disbursement log;
- Monitor timely submissions of travel expense reports for payment processing;
- Ensure timely liquidation and clearing of staff advances at the region;
- Ensure timely submission of original documents to Manila Office (must be received by Manila Office within 3 to 5 days) after submission of the approved request for cash advance;
- Perform cash count before liquidation of advance;
- Ensure timely submission of timesheets for payroll processing;
- Review all documents for liquidation of cash advance to ensure for proper expense coding, and all supporting documents stamped “PAID” followed by the date before submitting to the manila office for liquidation/clearing of advance;
- Perform other finance related tasks that may be assigned from time to time.
- Bachelor’s degree and minimum 3 years of relevant work experience;
- Proficiency in standard office computer applications (Office 365, MS Word, Excel, PowerPoint);
- Basic knowledge in accounting software (QB), an advantage;
- Ability to communicate and liaise verbally and in writing with partners/vendors/suppliers/visitors and staff, and interpret/respond clearly and effectively to verbal or written instructions;
- Knowledge of USAID regulations, systems and procedures is preferred;
- Results-oriented, team player and has excellent interpersonal skills; and
- Has initiative and can work with little supervision.