Finance and Operations Officer

Job Summary:

The Finance and Operations Officer provides financial and operational support to the workshop and training activities of Inclusive Primary Education Activity-Cambodia. She/he will be utilizing the QuickBooks Accounting system and appropriate systems and following proper accounting procedures to disburse, account for, and report usage of funds. This position will process perdiem for teachers workshop/training, staff travel advances, payment of vendors and managing Office Operations Advance. *This position is for Cambodian national only*

Essential Duties:

• Share tasks between other Finance Officer for entering financial transactions into QuickBooks, correctly allocation cost by nature of expense per appropriate GL code and appropriate Charge Code, submit to FM for review and approval prior to posting, print QB journal for FM and OD approval, scanned supporting documents and attached to QuickBooks source linked.
• Timely process of running for QuickBooks monthly closing the preliminary extraction and final extraction
• Work closely with FM for answering any doubtful by the International Compliance and proposed properly answering to the nature of cause per issue raised by international compliance.
• Review request for payment from the Admin/HR department and Procurement Department by ensure that all support documentations are completed and compliant with RTI procurement rules, DOA approval threshold and donor rule or regulation. Inform FM if any finding of non-compliance rule for bring to discuss to find appropriate solution from senior management.
• Process Internet Banking payment to vendor and email to Internet Banking Authorizer for approval then inform vendor for acknowledge receive payment by email confirmation.
• Processes payments for staff travel advances, ensuring advances are liquidated on time and accurately
• Prior to entry into QuickBooks shall stamped PAID & DATE all invoices and all support documents appropriate date as same dated on cheque payment/cash payment. Stamped the APPROVED & DATE on all invoice up to $100 and above with appropriate date of invoicing.
• Raises journal vouchers or adjusting journals when received comment from international accounting, submit to FM for necessary reviews and approvals by Operations Director.
• Maintain Phnom Penh Office Operations cash advance and making small payment to vendors or staff reimbursement small expenses, recording into operation settlement form, proper support document attaches to the settlement
• Coordinate with WEI’s colleague for collection master list teacher workshop/training for prepare attendance sheet, collect attendance signed from WEI, prepare perdiem for participants, submit allowance to FM review and OD approval, process internet banking transfer to participants, print statement for attach with payment.
• Back up person for prepare monthly reconcile balance sheet accounts, WHT Reconciliation, VAT reconciliation, and AR aging, AP aging from the QB extraction file.
• Back up person for upload IB payroll when received fully approve staff monthly payroll by OD/COP then process of timely posting internet banking for staff monthly payroll.
• Ensure adequate filing of finance documents with appropriate labelling in chronological order.
• Support for retrieve files to seek for support documents to support for all audit stages
• Performs other duties as assigned by the supervisor.