Position Title: Executive Assistant to the Chief Development Officer
Reports to: Chief Development Officer
Location: Boston, MA
The Executive Assistant directly supports the Chief Development Officer (CDO) in the fulfillment of responsibilities within the Development department and as a leader of the organization. The Executive Assistant structures and maintains the CDO’s calendar; schedules meetings with internal and external constituents; oversees Development department expense management; serves as administrative liaison to other relevant Partners In Health (PIH) departments, including the Leadership Council and the Board.
Administrative Management (70%)
- Provide administrative support to the Chief Development Officer, including calendar and task management, email management, meeting coordination, travel booking and assistance, and personnel coordination.
- Serve as first point of contact for the CDO’s office with internal and external constituencies and maintain strong coordination and communication among Department sub-teams
- Partner with the Board Engagement Team to coordinate Development-related work with the Board of Directors and Trustees.
- Provide support and coverage for other assistants to Coordination Site members as needed.
- Input actions into and generate reports from Raiser’s Edge database on behalf of CDO
- Support hiring, recruitment and onboarding efforts for positions as needed (utilize Jobvite platform, conduct phone screens and interviews, manage candidate feedback process) in collaboration with the HR team.
- Manage the Development corporate credit card, including overseeing card possession, card usage, receipt management and collection, approval management, coding management, and expense report submission.
- Manage expenses for CDO, including reimbursements, receipt management and collection, drafting and submission of personal corporate credit card statements, invoice management, and approval management
Special Projects (15%)
- Assist fundraising teams with donor calls, emails, and notes
- Assist with Stewardship mailings and production
- Assist with and attend donor or Board-related meetings and events
- Manage select PIH collateral usage, including inventory management, approval management, coding management, and shipping.
- Managing Development Sharepoint page.
- Support internal events as needed.
- Bachelor’s degree required
- Minimum 3 years of experience in Development or non-profit sphere
- Passion for the mission of PIH with a keen interest in social justice
- Excellent written and oral communication skills; Sharepoint, TEAMS and Zoom experience a plus.
- Ability to assess priorities and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with utmost professionalism.
- Excellent interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and multi-country PIH network
- Good judgment and the ability to handle confidential information with deep discretion
- Commitment to mastering a comprehensive understanding of the goals and objectives of PIH and of the Development team
- Capacity to focus, maintain personal and team motivation and demonstrate flexibility and resilience
- Solid computer skills in a PC environment with the capability to master new software applications and to interface effectively with CRM and relational database systems. Excellent skills in the functional use of Excel, PowerPoint, and Microsoft Word; working knowledge of Raiser’s Edge or similar donor database.
- Commitment to social justice and the mission of PIH.
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.