Land O’Lakes Venture37 is a 501(c)(3) nonprofit committed to helping communities around the world build economies by strengthening local agriculture, helping agribusinesses create jobs and linking farmers to markets. Since 1981, it has implemented over 315 integrated dairy, livestock and crops development programs in nearly 80 countries — creating lasting impact by linking farmers, businesses, and the public and private sector in local and global contexts. Land O’Lakes Venture37’s long-standing affiliation with Land O’Lakes, Inc. sets it apart. Land O’Lakes, Inc. is one of America’s largest farmer-owned cooperatives. It supports Land O’Lakes Venture37 project implementation with nearly 100 years of expertise in dairy, animal nutrition, crop inputs and agricultural insights and technologies. This gives Land O’Lakes Venture37 development projects a unique global view of agriculture, food and the power of well-functioning market systems. Land O’Lakes, Inc. supports these efforts as part of its enterprise purpose of Feeding Human Progress at home and around the world.
The USAID Trade Reform and Development in Egypt (TRADE) Activity is a five-year, $36.3 million contract implemented by Palladium with technical support from Land O’Lakes Venture37 and a consortium of other international and local subcontractors. The TRADE Activity will increase Egypt’s international trade by increasing exports from SMEs, and in particular New and Expanding Export-Ready Enterprises (NEEREs). This will be achieved by addressing the constraints that impede the competitiveness of Small and Medium-sized Enterprises (SMEs). Over the life of the contract, the TRADE Activity will attain the following three Results:
1) Enhanced Export Capacity of SMEs, in particular NEEREs;
2) Strengthened Public and Private Trade-Support Institutions; and,
3) Improved Trade and Investment Policy, Regulatory and Institutional Environment.
Under Result 3, the TRADE Activity is providing technical assistance to the newly established National Food Safety Authority (NFSA) of Egypt to improve trade through increasing NEERE exports and reducing the time and cost of exporting and importing food products.
Purpose and Objective of the Consultancy:
The National Food Safety Authority (NFSA) of Egypt serves as the sole regulator of food in Egypt and is responsible for overseeing food safety from post-harvest and ports to table, conducting risk and conformity assessments of imported, locally-produced and exported food. NFSA’s mandate is to ensure that food is safe for human consumption and enforce adherence to Egypt’s and international food safety standards. To streamline NFSA’s inspection, reporting, and data analysis of food products, the TRADE activity is supporting NFSA to develop an electronic inspection (e-inspection) system. NFSA’s vision is for the e-inspection system to support all inspections; however, at this time, deploying the e-inspection system across the export value chain is prioritized. The e-inspection system is intended to promote uniformity in inspection procedures and create efficiency by ultimately reducing the time and cost and limiting deviations from established inspection procedures. NFSA aims to reduce the variabilities and inefficiencies that are typically associated with conventional paper-based inspection system and practices.
The NFSA has developed a preliminary concept for the e-inspection system and is seeking TRADE’s technical support in two specific areas: 1) to identify and incorporate best practices and lessons learned from previous iterations of e-inspection systems, and 2) to finalize the system’s proposed design (including the recommendations from #1). The Consultant will be responsible for reviewing and validating NFSA’s proposed e-inspection proposal and business case for adopting e-inspection, including any related or complementary proposals or ideas being discussed with other organizations, partners, or donors. Following the review of NFSA’s concept for the e-inspection system, the Consultant will work with NFSA and the TRADE Activity to refine and finalize the business case and design (business process, process map, user interface, data analytics) for the e-inspection system. The Consultant will prepare both a written report on this design and presentation to be delivered to NFSA, USAID and TRADE to inform the development of a Request for Proposals (RPP) for the development of the e-inspection system.
Under this scope of work, the Consultant is expected to complete the following tasks:
- Participate in orientation meetings with the TRADE Activity and NFSA;
- Review the NFSA’s preliminary concept for the e-inspection system;
- Identify and document relevant best practices that should be included in the design of the e-inspection system;
- In cooperation with the TRADE Activity and the NFSA, refine and agree upon the scope of application for the e-inspection system, particularly as/if it relates to other initiatives or proposals made by other organizations, partners, or donors;
- Draft the business process for the agreed upon scope of application for the e-inspection system;
- Draft the process map for the agreed upon scope of application and business process for the e-inspection system;
- In cooperation with NFSA, draft an e-inspection management plan that identifies the necessary human resources to manage and maintain the e-inspection system Propose the necessary training that will be required to effectively utilize, manage and maintain the e-inspection system.
- Propose the necessary budget needed to develop, maintain and update the system;
- In cooperation with NFSA, draft key performance indicators to measure the success of the e-inspection system’s implementation and utilization. These indicators should be specific, timebound and measurable.
- In cooperation with NFSA, agree upon the necessary food safety elements (HACCP or food safety plans, inspection checklists, references to applicable regulations, etc.) that should be incorporated into and captured by the e-inspection system;
- Propose the data elements that should be captured and displayed by the e-inspection system to report on inspection findings and inform data driven food control management;
- Prepare a written report that presents the agreed upon e-inspection system including business process, process maps, food safety elements and reporting elements. The report should clearly outline how the proposed e-inspection system feeds into NFSA’s risk assessment approach. The report should also present a proposed budget, implementation timeframe, key performance indicators, training needs, and risk analysis and mitigation plan.
- Prepare and delivery a summary presentation to the leadership of the TRADE Activity and USAID.
Under this scope of work, the Consultant is expected to complete the following deliverables:
- Written review and feedback on NFSA’s proposed concept for the e-inspection system.
- Written briefer that contains recommendations for NFSA’s e-inspection system based on best practices from previous iterations of e-inspection systems. This briefer should also contain illustrative examples of other e-inspection systems utilized for food related inspection and details on how they are utilized.
- Submitted draft design for NFSA’s e-inspection system to be reviewed and commented on by the TRADE Activity and NFSA.
- Final design of NFSA’s e-inspection system that incorporates the TRADE Activity and NFSA’s feedback and contains: the business case, business process, process map, required food safety elements to be incorporated, data elements to be captured and analyzed, and human resources required to implement, manage and maintain the e-inspection system.
- Proposed implementation timeframe, training needs, key performance indicators, budget, and risk analysis and mitigation plan.
- Presentation for the leadership of the TRADE Activity and USAID on the recommended design of the e-inspection system, proposed implementation timeframe, budget and other key findings and recommendations.
- Written final report that contains an overview of the assignment, key findings, recommendations and all deliverables of the assignment.