The incumbent will be required to provide stand-by services during the week-end, holidays and outside normal working hours.•A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.•Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.•Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.•While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.•The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.•Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.•For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.•The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Org. Setting and Reporting
This temporary job opening (TJO) is located in the Documents Management Section (DMS), Central Planning and Coordination Division, Department for General Assembly and Conference Management. DMS is responsible for the upstream planning of documents to be considered by the General Assembly, the Economic and Social Council and their subsidiary bodies in New York. It interacts with all author departments within the Secretariat, the conference management teams of intergovernmental bodies, and the Permanent Missions to the United Nations to coordinate the submission of manuscripts predictably. It also prepares workload forecasts for processing units within the Department to ensure the most efficient use of resources. The duration of the TJO is through the end of 31 July 2018. The incumbent reports to the Chief of DMS.
Under the broad supervision of the Chief of the Secetion, the incumbent is responsible for: 1. Assisting the Chief in consultation with substantive offices in order to assess and evaluate documentation requirements, consulting with Committee Secretaries in order to assist in the system-wide programming and monitoring of document schedules for the General Assembly, the Economic and Social Council and its subsidiary bodies, United Nations Funds and Programmes, and other organs within the purview of the Unit, for the purpose of advance planning of pre-session documentation. 2. Reviewing and analyzing General Assembly and Economic and Social Council resolutions and decisions, in order to compile agenda- and document-related mandates, providing information to Committee Secretaries in a timely manner to facilitate their preparation of draft programmes of work; also responsible for reviewing and analyzing all other legislative mandates within the purview of the Unit, compiling pre-session document lists, and assigning drafting responsibilities to substantive departments. 3. Reviewing and evaluating all pre- and in-session documentation needed by the General Assembly, including reports of, and notes by, the Secretary-General to the Assembly and reports of the Main Committees of the Assembly, as well as reports of the Economic and Social Council and of other intergovernmental bodies; verifying legislative mandates and necessary clearances (political, legal, budgetary or conference services); evaluating all reports to ensure that standards of control and limitation of documentation set by General Assembly resolutions are met; recommending revisions to draft manuscripts to authors if reports do not meet certain standards of substance and presentation; drafting cover pages for notes by the Secretary-General which transmit reports prepared by intergovernmental bodies; responding to queries of editors and translators; determining dates of issuance of reports in accordance with the work programmes of the General Assembly, Economic and Social Council, and their subsidiary bodies, as well as Main Committees of the General Assembly; negotiating issuance dates with the Documents Control Unit. 4. Assessing communications addressed by Heads of Permanent Missions to the Secretary-General and/or to the Presidents of the General Assembly or Economic and Social Council, for issuance as documents of the General Assembly or Economic and Social Council; consulting with Permanent Missions, up to ambassadorial level, on matters relating to their communications; holding consultations on the appropriate agenda items under which communications should be issued; deciding on dates of issuance of communications depending on the urgency of the subject matter which is determined by the prevailing political situation or schedule of meetings or sessions. Sensitivity must be shown for the political implications of each communication. 5. Preparing for circulation to the author departments/offices concerned a schedule for the submission of pre-session documents to intergovernmental bodies at their forthcoming sessions, taking into consideration the periodicity of their reporting cycles. 6. Participating in developing workload forecasts to facilitate capacity planning in downstream processing units. 7. Carrying out policy researches and proposing policy guidelines.
Professionalism: Knowledge of the proceedings and documentation of intergovernmental bodies headquartered in New York; rules, regulations and standards governing the advance planning and control and limitation of official documents; experience with the whole documentation workflow, including advance upstream planning and downstream processing. Knowledge of the work of the UN system and its subsidiary bodies. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to provide stand-by services during the week-end, holidays and outside normal working hours.Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master’s degree or equivalent) in business or public administration or related area. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in administration or related areas, two years of which must be in an international organization. Experience in conference management is desirable. Experience in project management is desirable.
English and French are the two working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.
Evaluation of qualified applicants may include a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on “The Application Process” and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.