Title: Disaster and Operational Risk Management (DORM) Specialist
Div/Dept: Shared Support Unit
Location: In current location of successful candidate
Reporting Relationship: Regional Program Manager
The SSU DORM Specialist Position supports Alternative Presence NOs in the process of assuring quality in the development and implementation of Operational Risk Reduction, including Emergency Preparedness and Response efforts and Staff Safety and Security. The Specialist will provide technical guidance and support in the process of continuous Operational Risk Management and building institutional capacity and relationships with humanitarian aid stakeholders, and provide key support in resource mobilization initiatives.
The DORM Specialist reports functionally to the Regional Program Manager with the purpose of assuring that program quality support is provided and directly responds to the operational program requirement and demands of the countries. At a moment of large scale Response, the supervision of the DORM Specialist might switch over to the EMU Director. During NO assignments the Program Specialist will report operationally to the Country representative of the country supported.
The DORM will be focal point for Emergencies and Staff Safety and Security in the region of the Americas and will be required to work closely with the Emergency and Security Directors in identifying priority area’s and national offices, supporting those through strong leadership and sound and professional advice. He/She will develop and maintain a solid network of information on strategic regional developments that could cause harm or influence our operations.
The main purpose of this position is to serve as a resource available to NOs to assist them with the design, resourcing, implementation, monitoring and evaluation of their DORM programs. The DORM Specialist is expected to spend at least 80% of his/her time on NO assignments (including deployments during emergencies) whose objective and time dedication will be agreed through specific Terms of References
Technical Program Support and Partnerships
Lead the integration of Disaster and Operational Risk Management into the regular development programs and Child Protection into Emergency Response plans and actions.
Ensure country strategies include emergency preparedness planning; ensure effective transition from emergency response to recovery and back to development programming.
Leads, in coordination with EDUCO where present (Ecuador, Guatemala) or supports EDUCO (Bolivia) in rapid emergency and threat and risk assessments.
Develops relevant procedures to be implemented in national offices to mitigate risk.
Ensure that all Procedures and Protocols as required by ChildFund International Safety and Security Policy are observed.
Evaluate, monitor and review Program quality and effectiveness to ensure the strict compliance of humanitarian program activities with ChildFund’s national and global policies and procedures, with relevant donor regulations and agreements, and minimum humanitarian guidelines (eg. SPHERE, Minimum Standards for Child Protection in Humanitarian Action)
Lead the development of NO Organizational Contingency, Crisis and preparedness plans and the development and maintenance of National Office Safety and Security Committee.
Lead the establishment of DRR and Emergency response monitoring and evaluation tools and process.
Supports the design, implementation and monitoring of recovery activities; designs transition strategy, phase out emergency activities and resilience building interventions.
Leads the DRM partnership selection processes and monitoring & evaluation of performance.
Supports efforts to emergency response initiative that is fully integrated with sponsorship commitment and objectives.
Program skills and competencies Development Support
Supports and train staff of ChildFund on operational risk reduction, crisis and emergency preparedness and response.
Leads in the identification and selection of consultants or partnerships needed for program support to DRM in the field.
Supports Child Fund’s learning network of practitioners that can serve as a capacity building resource and facilitate the sharing of information.
Support skills and educational needs assessment within the Region so as to undertake training programs to build necessary capacity.
Encourages and facilitates the documentation and sharing of best practices and lessons learned.
Resource Mobilization Support
Identifies funding opportunities and provide technical assistance in proposal development in the context of DRR Emergency Response and Safety and Security.
Develop relationships and coordinate with current and prospective Donors for DRR and emergency response.
Represent ChildFund in Humanitarian Aid networks in coordination with other ChildFund Alliance members present in the region.
Supports increased ChildFund’s visibility and influence through the development of a comprehensive communication strategy during emergency response situations.
Develops relationship and alliances with non-governmental partner organizations, government agencies, bilateral and multi-lateral institutions and other international NGOs.
Management & Operational Support
When necessary, assumes overall management of the emergency response at the country level and takes the lead in emergency response efforts that include rapid assessments, determination of response strategy, technical support to response, etc.
Recommends on the content and staffing of the emergency response, and for defining and requesting the support needed.
Supports management of humanitarian program budget, ensuring timely and accurate budget development and spending reviews, and that internal control and financial procedures are consistently applied across the humanitarian programs.
Produces high quality, analytical reports and supply regular situation reports (sitrep) relating to the response.
Periodic review of emergency preparedness and response procedures and protocols
Supports the adaption of procurement, logistics and finance procedures to assure they are appropriate for emergency response.
Administrative and Operational Support
a) Accurate timekeeping identifying time spend on NO assignments and other activities.
b) Participation in Meetings and Teams.
c) Actively participates in Shared Support Unit Planning.
d) Formulates Informational Reports.
e) Assure timely and quality communications and coordination.
Minimum 5 + years progressive work experience in international agencies in implementing and managing humanitarian responses including building local capacity to assess, design and manage programs.
Previous experience of managing programme teams in medium to large-scale first phase emergency response is essential.
Good understanding of humanitarian program approaches and principles.
Having an active network of contacts among humanitarian donors, partners, government agencies, and other relevant stakeholders.
In-depth understanding of project management.
Cross cutting program familiarity is essential.
Understanding of child protection in emergency is a must.
Proven track record in overseas deployment relating to emergency response.
High level ability in working and adapting in diversified cultures and background. Politically and culturally sensitive with qualities of patience, tact and diplomacy.
Excellent communication in Spanish and English both verbal and in writing required. Knowledge of Portuguese is an added advantage.
Ability to write clear and well-argued assessment and project reports.
The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
Commitment to the mission and values of ChildFund as a child development and protection organization.
Ability to travel at least 50% of the time during periods without emergency response.
Availability to be deployed to emergency-affected areas at short notice (24hrs) for extended periods of time within and outside the region.
Bachelor’s degree in international management, humanitarian or development related field of study