Position: Deputy Finance Manager
Report to: Finance Manager
Location: Juba, South Sudan with travel to other RI field offices in South Sudan
Relief International is a leading nonprofit organization working in 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way – emphasizes local participation, an integration of services, strategic partnerships, and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
The Deputy Finance Manager is responsible for managing RI’s Finances, supporting field offices by supervising and assisting Finance Coordinators in ensuring all financial transactions for the Country Program are accounted for and documented accurately. He/she will assist Finance Manager in ensuring that RI accounting procedures are followed and budgets are adhered to as per the donor and GSO reporting requirements and deadlines are met, cash is controlled and accounted for in a timely manner and in accordance with RI donor and audit requirements. The Deputy Finance Manager is expected to support smooth project implementation while adhering to the protocols and operating procedures of the organization.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Supervise finance operations to ensure adequate support is provided to field teams, ensure adequate structure and capacity in field offices to provide effective support to programs.
- Proactively identifies and acts upon deficiencies and areas for improvement in the Finance team, providing training and other capacity-building where necessary to ensure that capacity is continuously developing.
- In coordination with operational team, supports the tracking and monitoring of procurements and expenditures, office purchasing, inventory, and requisition system.
- Review transactional data entry in NetSuite financial system.
- Prepare, review and verify monthly financial accounts (Balance Sheet Accounts) of the country office.
- Coordinate, plan and supervise cash flow plans and ensure availability of funds and the accurate maintaining of bank accounts.
- Manage bank relations and ensure positive engagement and service delivery.
Budgeting and Grant management
- Work with the Country finance Manager to ensure that RI grants are implemented based on donor regulations
- Assist Grant Opening and Closing meetings, as well as monthly/regular grants review meetings.
- Prepare & Review the BvAs, advice on any required recodes when it is needed
- Monitor RI grants and advise program team on the spending to avoid over/under spent of the project
- Reviews budget revision in close coordination with Program Director & Finance Manager when necessary
- Assist country finance Manager to maintain proper records of all budgets.
- Create Budget Lines when the budget is approved and ensure to upload correctly in NetSuite
- Assist in realignment exercises as needed.
- Monitor the program budgets and expenditure in the BVA.
- Conduct review of budgeting and actual expenditures and develop analysis tool to better follow up of over/under spent of the grant.
- Consolidating budget inputs and linking to the donor format for onward review by the country Finance Manager
Donor Reports and proposals
- Assisting the country Finance Manager in the preparation of the budget proposals
- Assist the country Finance Manager in the preparation of timely donor reports as per the donor agreements & contracts.
- Ensure that grants are implemented in compliance with RI and relevant donor regulations
- Visit to all Field Site to check documentation and ensure compliance with donor and RI regulations
- Train and support program staff on donor compliance, and budget monitoring, and Grants management.
Policy and procedures
- Ensures compliance to RI policies and procedures.
- In coordination with senior management team, coordinates the review and update of country specific SOPs and ensures alignment to RI policies and procedures, accounting standards while maintaining congruence to donor regulations and compliance standards.
- Supervise the use and controls around the NetSuite financial systems.
- Point person to communicate and trouble shoot system issues, escalate to regional office and HQ on technical issues.
- Provide training and capacity enhancement to finance teams.
- Ensure transactional documents are scanned and archived to BOX on monthly basis
- Review and reconcile monthly payroll records financial records.
- Coordinate the monthly payroll processing in good time. Supervise the reconciliation of payroll supporting documents for completeness and accuracy.
- Conducts monthly reconciliation of the accrued payroll accounts.
- Periodically reconciles NetSuite payroll ledgers to SAGE payroll database.
- Ensure adequate internal control is maintained and enforced in the country office finance practices.
- Enforce adequate segregation of duties and counter controls for the field offices to provide adequate oversight of the organization’s assets
- Understand and adhere to Relief International established policies and procedures for administration, finance, procurement, data management and beneficiary data protection, child protection, Code of Conduct (including Sexual Exploitation and Abuse and Harassment) and security management;
- Be flexible and willing to support the team as is needed.
QUALIFICATIONS & REQUIREMENTS
This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
- Bachelors degree in accounting, business management or similar first level degree required. Advanced university degree in Finance, Accounting or certification with professional accounting body – ACCA/CPA preferred;
- A minimum of 5 year’s experience as finance supervisor / lead position and 3 years with international non–profit agencies.
- US government funded grants financial and administrative management experience preferred;
- Excellent financial and analytical skills;
- Excellent communication and drafting skills for effective reporting on program financial performance;
- Ability to manage a financial/monitoring team and demonstrate leadership;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Experience managing consortium grants will be an asset;
- The candidate must be detail-oriented and able to work independently
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.
- Transparency and Accountability
- Agility and Innovation
How to Apply
Interested candidates are required to submit a detailed CV and cover letter by May 15th, 2020. Due to the critical nature of this assignment, applications will be reviewed on a rolling basis and candidates will be interviewed prior to the closing date that may appear on any of the job boards where this vacancy is posted.
Female candidates and South Sudanese are particularly encouraged to apply.