The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving are and life changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals, refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda . IRC has a country office in Kampala, a regional office in Kitgum, Adjumani, Kiryandongo, Moroto and Yumbe. Given the recent conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi refugee settlement in Yumbe District.
The International Rescue Committee Uganda currently seeks a short term Deputy Director of Programs, based in Kampala. The position will lead the program and grants unit with leadership in the areas of strategic programming and planning, ensuring program quality, promoting strategic growth and strong external and internal representation and advocacy. S/he must be able to motivate and lead a diverse staff as well as effectively manage programs, partnerships and budgets. The position will report to the Country Director.
- Contribute to implementation of the Strategy Action Plan (SAP) for Uganda through committed investment in the development and monitoring of the SAP Implementation Plan (SAP-IP); regular review of SAP and SAP-IP; and facilitate ongoing discussions with teams to continue to familiarize with the commitments laid out in the SAP.
- Plan and oversee multi-sector needs assessments and train others to assess specific needs
- In coordination with the Country Director and the Program team, ensure the development of new program opportunities in line with IRC Uganda’s SAP
- Provide leadership in the design of new projects that address both emergency needs as well as longer term issues in Uganda, identify potential partners (local and INGOs) and donors for the same and develop quality proposals to address these needs
- In coordination with technical staff, identify local NGO partners; develop and implement capacity-building protocols for the transfer of IRC skills and experience to local government and national NGO partners
- Develop advocacy mechanisms and identify networks for coalition building
- Provide overall leadership and management to all IRC Uganda programs, by protecting and enforcing strategic program direction and growth.
- Monitor all programs through periodic field visits (at least 50% of time) and review sessions and ensure that program implementation strategies are compatible with SAP ambitions.
- Train staff on identified areas – technical and program management issues
- Liaise with various stakeholders – local authorities, donors, NGOs, and other operational partners in Uganda through attendance in coordination meetings and other relevant forums
- Ensure appropriate management tools are developed for successful implementation of projects, including workplans, M&E plans, spending plans, procurement plans, etc.
Grant management support
- Work with the program coordinators/ managers and the finance team to track monthly project expenditure against program budget
- Recommend grant and budget revisions in consultation with the program managers/ coordinators and field teams
- Assist in budget development with the field teams and program managers/ coordinators in consultation with finance and operations departments
- Review all program donor reports and new project proposals in collaboration with the program department, technical coordinators, operations and finance departments; ensure completeness, quality and timely submission
- Encourage constructive and productive communication between program and operations staff to guarantee timely service
- Ensure program compliance with internal control procedures
- Be aware and adhere to security protocols for the organization in line with the Security Management Plan for the country program
- Directly supervise 4-6 program staff (program managers/ coordinators). Matrix manage field based project coordinators
- Coach and build capacity of program staff leading to staff retention and enhancing program quality
- Coordinate the recruitment of all program staff, and recommend promotions, performance action for program staff in consultation with direct supervisors, Human Resources and the Country Director.
- Ensure the Performance Management System for all program staff is followed and carried out as required
Communication and Coordination
- Liaise with counterparts, UN agencies and NGOs in the field to coordinate multi-sector integrated programs, standardize sector specific activities and obtain up-to-date information for program planning and implementation. Ensure IRC participation in respective sector specific coordination forums and help foster exchanges of program information, best practices and training materials with partners, involved communities and various line Government ministry officials
- Ensure regular communication between field program teams and program department staff.
- In coordination with the Country Director and the management team ensure effective communication mechanism is in place to facilitate access to information by all staff to enhance inclusive participation and empowering work environment
- In coordination with the Country Director and program managers/ coordinators liaise with IRC’s Technical Units (NY and UK) for technical guidance and support on quality implementation and new program design
- Six to eight years of experience, preferably in relief/development work with management and supervisory responsibilities in program, administration at senior management level
- Direct experience in building the capacity of national NGOs and working with local partners including a clear understanding of NGO capacity building
- Experience working with and coordinating with donors including EU, ECHO, foundation donors, UN, DFID, USAID etc. and knowledge of specific donor guidelines and priorities.
- Demonstrated excellence in proposal and report development and writing
- Demonstrated excellence in human resource management, particularly in a multi-cultural environment, including techniques for staff development, training, motivation, and discipline
- Demonstrated excellence in multi-tasking, time management, and flexibility
- Demonstrated skills and experience working within INGO finance, security and operational frameworks
- Knowledge of best practices in project design, implementation and community participation techniques
- The ability to take the initiative and proven ability to work creatively, innovatively and effectively to make decisions with limited direct supervision
- Knowledge of word processing and spreadsheet software programs
- Masters degree in relevant field (Development Studies, Social Sciences, International Relations, etc)