Location: Position is based in Goma with regular (monthly) travel to Beni and other Ebola response locations.
Summary: With a mission to restore health and healing to those most in need, IMA World Health is a non-profit, faith-based organization that offers extensive expertise in health systems strengthening as well as neglected tropical diseases, malaria, HIV, non- communicable diseases, and sexual and gender-based violence prevention programs in some of the most challenging and post-conflict settings throughout Africa, Asia, and the Caribbean.
The DCOP FAC will be responsible for and serve as primary coordinator for all aspects of finance, administration, compliance, and sub-grants management associated with IMA’s OFDA-funded Ebola response activities.
Key Roles and Responsibilities
General Financial Management
- Design and implement systems and procedures following IMA standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks.
- Supervise the project finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions ensuring adequacy of supporting documents and appropriate cost accounting allocations.
- Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
- Provide training and/or guidance to field staff on IMA-LWR policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations.
- Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.
- In collaboration with the Grants and Contracts Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing. Provide oversight of sub-award management, close out, termination, etc.
- Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the program’s grant agreements with local NGO’s.
- Supervise and/or carry out regular site visits to audit partner compliance with sub-award agreements, financial reporting, and internal controls and recommend improvements as needed.
- Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures.
- Equip staff to provide technical assistance to local NGO’s in the area of financial management and subcontract compliance.
- Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.
Budgeting and Financial Planning
- Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs.
- Track expenditures and provide justification for allocations and reclassifications, when required.
- Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation
- Assist in development and tracking of budgets for field programs.
- Works with the Project Lead and HQ to develop a targeted, risk-based, and coherent annual compliance review plan, disseminates the plan to management and core operations teams and ensures strict adherence/implementation of the plan within the stipulated timelines
- Serve as an expert on applicable policies, procedures, rules, and regulations. Provide expert advice and timely guidance/analysis on USAID/OFDA rules and regulations, applicable contract clauses, etc.
Perform any other relevant duties as assigned by the COP.
Required qualifications include:
- Fluency in both French and English;
- Bachelor’s degree (or related equivalent), plus a minimum of 10 years of experience 7 years of which must be in management with progressive responsibilities, in developing countries (of which some experience should be in francophone Africa); Master’s degree is preferred.
- Demonstrated experience in financial regulations, policies, and practices of comparable USG or other international programs funded by other donors.
- Strong financial and operational management experience with proven management skills.
- Knowledge of USAID/OFDA contracts policies, procedures and regulations.
- Prior experience in the DRC preferred.
To apply for this position, please visit our website at http://www.imaworldhealth.org
IMA prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by US or International law.