NOTE: Position is contingent upon contract award to PATH.
PATH is currently seeking a qualified Deputy Chief of Party (DCOP) for an upcoming five-year USAID-funded “Supporting the Electronic Information Systems in Ethiopia to Improve Health Outcomes” program. The project’s goal is to provide technical assistance and other services for the implementation of the Electronic Health Information Systems (eHIS) Activity to support the Government of Ethiopia (GOE) to improve the quality of health service and create a sustainable health care system through use of data for decision making and for providing similar services and deliverables to other countries in Africa or to respond to a crisis in Ethiopia.
PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide. International development and global health represent one of the greatest opportunities for the impact of digital technologies on a global scale. New technologies, approaches and tools are emerging daily, unfortunately into a fragmented and immature digital health market landscape that currently limits their promise to transform country health systems and accelerate and amplify progress towards national and global health goals.
The DCOP will be responsible for the contract’s financial and administrative management. Responsible for all aspects of financial project management as well as coordination of all financial and operational activities. S/he should have extensive experience working on previous USAID-funded contracts in the areas of financial management, accounting, auditing, and procurement as well as supervising staff that work in the areas of human resources, information technology, and facilities. The ideal candidate will have extensive knowledge and expertise in USAID rules and regulations governing all aspects of financial, operations, and administrative management and oversight of the program. S/he will ensure that the program implementation is in compliance with PATH’s policies and with USAID rules and regulations. The Finance and Admin DCOP will support strategic program management, ensuring coordination and collaboration across program components, work planning, budgeting, reporting, and timely achievement of program deliverables. S/he will also serve as Acting Chief of Party during the absence of the Chief of Party.
- Ensure that the established financial management systems, procedures and controls are in line with PATH’s policies and procedures. Review them on a regular basis to ensure compliance, transparency and effective utilization of resources.
- Oversee all financial management, transactions, and reporting.
- Lead the collection of all audit requests. Liaise with HQ and field staff to ensure all documents and materials are promptly sent and fulfill all of the auditors’ requests.
- Manage the project’s accounting and finance The staff will create, organize and maintain all financial vouchers along with necessary backup documentation, and record all transactions in PATH’s accounting systems. Review all financials before presenting to the COP for approval and submission to HQ.
- Monitor program burn rate and support the development and improvement of pipelines, grant trackers, accruals, and spending projections.
- Manage program budget and oversee all financial disbursements. Monitor procurement, purchase orders and payment requests to ensure compliance with PATH’s policies and procedures, as well as with USAID rules and regulations.
- Ensure timely submission of all financial reports, records, files and cash requests to COP, PATH headquarters, and USAID.
- Work closely with USAI procurment and project administrative team in close collaboration with the COP towards assuring compliance and effective finance and operation management as per USAID guideline and principles
- Ensure program is compliant with all USAID rules and regulations for contracts, have a deep understanding of and experience with FAR as well as AIDAR.
- Oversee all compliance regulations for subpartners – including financial reports/invoices, subpartner monitoring, and audit compliance
- Oversee that both PATH and USAID rules and regulations are adequately understood and adhered to by all subpartners.
- Work with PATH’s HQ based Office of Grants and Contracts and Procurement Office to ensure compliance standards are met with the project and with all RFP/RFQs that are released
- Review all procurement packages to ensure compliance with USAID regulations and PATH policy prior to the COP’s approval and/or submission to HQ.
- Manage the day-to-day administrative aspects of the project including information technology, operations and human resources.
- Lead the recruitment process, ensuring adherence to local labor law, and oversee the implementation of HR policies and procedures, including staff training and accountability mechanisms.
- Work closely with HQ staff (Finance, HR and Grants, Contracts and Compliance) to fully utilize and interpret all current reporting tools, as well as create new reports/tools and improve current reports/tools.
- Oversee business operations of the projects, including HR management, program implementation, and day to day finance and administration.