Background/IRC Summary: Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 26 offices in cities across the United States, the IRC also helps refugees and other immigrants resettle in the U.S. and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
The Policy & Practice Department is a dynamic team combining the IRC’s Communications, Policy and Advocacy, and Technical Unit expertise. Its core purpose is to develop the IRC as a thought leader and drive transformational change in the humanitarian sector, and specifically to dramatically increase the productivity of humanitarian aid and its ability to achieve outcomes for people living in and displaced by conflict and crisis. The Policy and Advocacy team carries out, coordinates and provides guidance on a wide variety of domestic and international advocacy priorities.
Job Overview/Summary: The Policy and Advocacy Department Manager is responsible for managing a range of administrative, logistical and support services for the Policy and Advocacy department in addition to providing executive assistant-level support to the Vice President of Policy and Advocacy. The Department Manager reports to the VP, works closely with colleagues in the Washington office, liaises with colleagues in New York and other global capitals and external parties in various government offices.
The Department Manager position offers the chance to work with a dynamic group of humanitarian professionals and policy experts in a stimulating environment. He/she will have the opportunity to play an important role assisting a strong team of individuals in their advocacy work globally.
- Provide high level administrative and workflow management support to the VP.
- Organize and maintain the VP ’ s calendar; assist VP in preparing for meetings, including preparing briefing memos and creating presentations; arrange all domestic and international travel for the VP.
- Prepare draft of the $1 million plus annual departmental budget and spending justifications under the supervision of the VP, Budget Officer and Manager of Planning and Operations.
- Support budget management by processing invoices and payments and acting as a point of contact on monthly budget versus actual reports and status.
- Manage and track advocacy grants including grant opportunities and helping to prepare proposals and reports.
- Act as liaison to HQ on all administrative policies and policy changes affecting employees in the advocacy department (particularly concerning finance, procurement, HR, and IT matters).
- Assist with Human Resources needs such as processing exit paperwork and recruiting and orienting new staff; recruit interns, manage internship program and oversee interns ’ work.
- Provide research, writing and special project support to the VP and other senior leaders.
- Work closely with Manager of Planning and Operations to implement effective processes and systems within the department and across the organization.
- Coordinate and manage the logistics for appointments, meetings, conference calls and other special events affecting the advocacy department.
- Liaise with other executive team assistants and department managers in NY and be available as support to other VPs and CEO when they visit DC.
- Manage the department’s internal communications through maintenance of its intranet page as needed as well as coordinating department’s use of online file sharing (Box), circulating meeting notes, etc.
Education: Bachelor’s degree in International Relations, Political Science or other related field.
- Two or more year’s office experience in a fast-paced environment.
- Prior experience managing schedules and coordinating logistics for events or high-level officials.
- Experience overseeing a budgeting process and tracking and paying expenses.
Demonstrated Skills and Competencies:
- Excellent organizational and highly effective time management skills.
- Ability to work independently and proactively in a fast-paced, detail-oriented environment and efficiently organize the workflow of a growing team.
- Proven attention to details: the ability to track and process multiple details simultaneously and accurately and keep multiple projects moving forward.
- Must have excellent oral and written English skills, including ability to learn and apply IRC style guidelines when writing and editing.
- Excellent interpersonal and communications skills: ability to successfully and effectively liaise with and motivate a variety of people in a multi-cultural environment.
- Familiarity with humanitarian aid sector and understanding of IRC’s mission and vision; knowledge of Washington departments and agencies a plus.
- Positive and resourceful attitude with flexibility to accommodate changing priorities.
- Ability to use sound judgment in maintaining confidential information.
- Solid computer skills: ability to work effectively and accurately with MS Outlook, Word, Excel and PowerPoint and online web-based applications.
Working Environment: Standard office work environment. Up to 5% travel may be required.