Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.Responsibilities:1. Accounting and Financial Management- Accountancy:Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;Verify and compile monthly accounts from each base;Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;- Treasury:Open/close bank accounts on the authority of the General Delegate;Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;Supervise the management of safes and cash: available amount, balance checks, security instructions;Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);- Commitment of expenditure:Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;Ensure that procedures are adhered to in terms of contracts and payments;Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);2. Budget Management- Ensure budget follow-up:Develop tables necessary for financial monitoring and for budget follow up within the mission;Analyse gaps between planned budgets and actual expenses;Anticipate financial risks;Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;Calcultate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;- Develop project budgets:Develop budgets for project proposals according to project needs and Donor constraints;Draft financial reports (mid-term and final) respecting contractual deadlines;Guarantee the respect of Donor procedures for each financial contract.3. Department Follow-up- Team leadership:Update the organigramme and ToRs of the finance department according to the mission development;Oversee the team and undertake appraisals of directly supervised colleagues;Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;- Internal Procedures and Information Flows;Develop relevant management procedures within the team;Improve information flows within the department and with other departments and projects.
• Masters degree minimum in Finance or related area;• 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;• Excellent financial and analytical skills;• Excellent communication and drafting skills for effective reporting on programme financial performance;• Ability to manage a financial/monitoring team and demonstrate leadership;• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;• Ability to operate in a cross-cultural environment requiring flexibility;• Familiarity with the aid system, and understanding of donor and governmental requirements;• Prior knowledge of the region an asset;• Fluency in English required – ability to communicate in local languages an asset;• Ability to operate Microsoft Word, Excel and Project Management software.
– Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus- Additional monthly living allowance- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)- Transportation costs covered, including additional return ticket + luggage allowance- Provision of medical, life, and repatriation insurance + retirement package