Position Title: Coordinator
Reports To: Director, Public Sector Partnerships
Location: Boston, MA or US Remote based
The Coordinator serves as an integral part of the Public Sector Partnerships team within the Global Policy & Partnerships Department. The team leads business development efforts with government funding partners. Primary responsibilities include: providing overall coordination of the administrative systems of the team, managing the process for grant and partnership agreements and donor acknowledgments, developing support materials for proposal packages as well as donor and partner meetings, and ensuring effective coordination and communications across the team and with other departments and care delivery country teams.
Fundraising systems and tracking (50%)
- Provide overall coordination of the administrative systems of Public Sector Partnerships team. This includes identifying and implementing ways to improve administrative systems and engaging team members in the development of new or improved systems.
- Maintain the accuracy and consistency of donor and partner records in Raiser’s Edge as well as other system files for each funder. Draft and manage protocols for record keeping. Serve as team lead for Raiser’s Edge troubleshooting and problem-solving.
- Develop and manage regular reports in PowerBI to facilitate tracking of public sector opportunities, metrics, and revenue. Assist with the development of new or modified reports as needed.
- Create and manage team workflows to regularly monitor progress against the team annual workplan and associated strategic priorities. Support team meeting and event planning including PIH hosted events as well as team quarterly and annual team meetings.
- Support the tracking and processing of expense reporting and reconciliation. Support team budget tracking.
Support relationships with funders (30%)
- Develop and manage cultivation mailings, annual report mailing, and event invitations.
- Coordinate the reivew and processing of grant, partnerships, and consultancy agreements in coordination with compliance and award/grant management teams. In coordination with relationship managers, draft correspondence when necessary.
- Prepare briefing materials and itineraries for donor and partner visits. Prepare other background materials, presentations, and donor and partner packets as needed for visits.
- Support team and donor and partner travel arrangements, itineraries, visit request forms, and other tasks as needed for donor and partner meetings and site visits.
- Proofread proposals and reports. Prepare and ensure accuracy of supporting documents and financial information. Format and compile documents to ensure polished presentation and consistency with donor and partner guidelines.
Other coordination and administrative tasks (20%)
- Support regular communication and coordination with other teams within the global partnerships, development, and finance departments.
- Coordinate scheduling, agendas, and logistics for internal and external meetings and conference calls.
- Perform other related tasks and special projects as assigned to support the overall functioning of the development department.
- Bachelor’s degree required, at least two years’ experience required
- Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and to meet deadlines, with strong attention to detail and quality.
- Ability to work independently to accomplish priorities.
- Ability to collaboratively guide the activities of a team toward the achievement of overall goals.
- Demonstrated maturity, judgment, and ability to handle confidential information with discretion and professionalism.
- Strong organizational skills with the ability to multi-task and juggle competing priorities. Flexibility and commitment to excellence.
- Excellent interpersonal skills required. Ability to interact professionally with culturally diverse staff and donors.
- Writing and proofreading skills. Experience with research a plus.
- Strong computer skills. Excellent skills in the functional use of Raiser’s Edge, Excel, PowerPoint, and Microsoft Word.
- Interest in health care and social justice.
- Interest in global policy, public sector partnerships, and fundraising preferred.
- International experience a plus.
- Willingness to undertake limited travel as needed.
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Kazakhstan, Russia, Malawi, Peru, Mexico, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
PIH is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.