Position Title: Coordinator, Board Engagement
Reports to: Director of Board Engagement and Chief of Staff to the Chair of the Board of Directors
Location: Boston, MA
Position Type: Full-time
The Coordinator, Board Engagement is a key part of the team that supports the activities and expansion of the Board of Directors and Board of Trustees. The coordinator works closely with the Director of Board Engagement and Chief of Staff to the Chair of the Board, the Vice-Co-Chairs of the Board of Trustees, and the Board Engagement Manager. The role provides high-level administrative support and requires great diplomacy, discretion, resourcefulness and flexibility. This role presents an opportunity to work across a diverse range of people within and outside of the organization and to develop skills in service to a fast-paced, global organization that is relentlessly committed to improving the health of the poor and marginalized.
- Respond to inquiries and correspondences in a timely fashion and serve as a knowledgeable resource for staff and partners on the various workstreams within the department.
- Coordinate team projects as needed, including logistics management and timeline accountability.
- Manage calendar for team, including scheduling, booking conference rooms, preparing and circulating materials, and follow up for meetings. This currently includes meetings for the Board of Directors, Board of Trustees, Governance and Nominating Committee, Finance Committee, and Audit Committee, though additional committees may be created.
- Collaborate with Coordinators within other teams and departments to optimize workflow and enhance continuity and transparency across the organization.
- Serve as note-taker during meetings and track all objectives and follow up.
- Assist with booking and managing travel and event logistics as needed.
- Assist with inputting and tracking expenses within the team’s budget.
- Update and maintain Board materials and resources such as Board bios, contact information, and onboarding materials.
- Support regular communication (e.g. newsletters, emails, updates, or calls) with Board members to deepen their relationship with PIH.
- Act as the Raiser’s Edge point person for the Board Team. This includes working closely with the Development Operations and Analytics and Applications teams to assess coding, reporting and data modeling needs of the Board program.
- Update and maintain Board members contact information, notes, and actions in Raiser’s Edge.
- Generate individual constituent and donor portfolio reports from Raiser’s Edge.
- Bachelor’s degree; 1-2 years of related experience preferred.
- Strong attention to detail and problem-solving skills.
- Exemplary interpersonal and communication skills; demonstrated cultural competency and ability to work effectively with diverse stakeholders across departments and country sites.
- Fluency in the functional use of Microsoft Word, Excel and PowerPoint with the capability to master new software applications and technologies as needed.
- Ability to balance competing priorities in a fast-paced environment and to handle confidential and sensitive information with integrity.
- Proficiency in French, Haitian Kreyol or Spanish is a plus.
- Commitment to social justice.
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Kazakhstan, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.