The Cystic Fibrosis Foundation (CFF) and its employees embrace their commitment to its core values. These core values are the pillars on which CFF stand and will continue to sustain us as we move forward.
- Keep sight of what really matters: Our decisions are based on what is best for people with cystic fibrosis and their families.
- Aspire for excellence in all we do: We take pride in our work. We are committed to continuous learning and improvement.
- Stronger together: We collaborate and work together so that we can learn more and achieve more.
- Innovate with courage: We embrace challenges. We reach beyond boundaries in pursuit of our vision.
- Care about our people: We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.
We are a nonprofit, donor-supported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease. Nearly every CF medicine available today was made possible because of Foundation support.
The Contracts Manager of the Grants and Contracts Office leads and provide guidance and administration for the entire life-cycle of activities related to the Cystic Fibrosis Foundation’s portfolio of contract awards, including industry and biopharma entities throughout the United States and abroad. Using contracts expertise, the Contracts Manager uses advanced expertise and knowledge of the contracting process to serve as point of contact for the Therapeutics Development Award program staff to provide solutions for issues and areas related to budget and compliance concerns. participates in meetings with Medical Research staff and provide suggestions, metrics, reports and approaches and solutions to areas of concern.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Use expertise to ensure Standard Operating Procedures and other contract administration processes are effective, in compliance with applicable regulations, and in alignment with Foundation policies.
- Manage maintenance of contracts filing system for the Grants & Contracts Office to meet legal and auditing requirements.
- Facilitates contract data collaboration activities between Program Management (Quorra) and Financial (Workday) departments.
- Collaborate with Pre- and Post-award Managers and other Foundation staff in the development and yearly maintenance and ad hoc improvement to the GMS Contract RFA guidelines, pre-award and reviewer processes and post award procedures.
- Provide leadership to contract support staff for GMS testing, including pre-and post-award process flows.
- Oversees and leads maintenance of tracking sheets, metrics and other data tables to contribute to monthly and ad hoc reports.
- Attend intra-department meetings, such as Therapeutics Development Program meetings, and weekly Contract meetings to serve as expert resource for contract administration issues.
- Lead team in all aspects of work.
- Collaborate with internal departments, including: Finance, Accounts Payable, and Communications to drive strategy and meet business goals
- Leads training and provides project management expertise to program staff, applicants, and recipients as applicable.
- Serve as a Point of Contact and Review Detailed Budgets and Budget Justifications of incoming contract applications for administrative and regulatory compliance; follow up as necessary to resolve issues.
- Reviews and updates invoice deliverable schedules in collaboration with Program staff.
- Leads preparation of invoice approval packets and reviews incoming invoices for compliance prior to approval and payment.
- Oversee staff preparation of monthly invoices to companies and organizations utilizing services of DSMB and PRC committees; collaborate with Finance to track monthly income.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- Bachelor’s Degree required.
- Six (6) years relevant work experience in contracts administration.
- Experience working with contracts, financial and grants management systems.
- Able to demonstrate an understanding of regulations applicable to grants and non-profit organizations.
- Previous supervisory experience.
- Grants Management certification and/or Project Management certification a plus.
- Customer Service: Able to take initiative, demonstrate a customer service focus, exercise discretion, and maintain confidences
- Communication Skills: Ability to communicate effectively in person, on the phone, and in writing with Program and Grant Officers and with staff at all levels having varying degrees of understanding of relevant regulations and procedures
- Computer: Advanced computer skills, including the use of Microsoft Office; experience with grants management, accounting and financial reporting systems is required in order to qualify for this position
- Organizational Skills: Proven ability to organize priorities during levels of high demand and meet agreed upon deadlines for multiple constituents; able to maintain related electronic and paper records; able to delegate responsibilities and guide staff to meet deadlines
- Problem-solving Skills: Must be able to demonstrate attention to detail and accuracy; serve as a resource for staff to address difficult issues. Relies on experience and judgment to plan and accomplish assigned tasks and goals.
- Teamwork: Works together as part of a team, cooperates and uses personal contributions to promote success of the team; focuses on group results and guides staff in creating a collaborative work environment
- Regulatory: Stays up to date on applicable administrative and financial regulations and able to apply them to daily work processes; monitors and guides staff to ensure compliance
REPORTING RELATIONSHIPS: Reports to the Director, Research Administration. Will manage one direct report.
- Normal office environment with little exposure to excessive noise, dust, and temperature.
- No heavy lifting required.
- Minimal travel (e.g., 2x/yr.) to conferences and meetings, as necessary.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
The Cystic Fibrosis Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly-qualified and diverse workforce. Our comprehensive benefits package includes medical, dental, and vision coverage; generous time-off and leave policies; a holistic well-being program; health savings and flexible spending accounts; employer-provided life and disability insurance; retirement savings benefits; and a variety of work-life benefits to support employees and their family members.
The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.
Reasonable Accommodation Notice
The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org .