To meet its current demands and business necessity, the Office of Financial Resources and more specifically the Office of the Deputy Chief Finance Officer (D/CFO) are in need of assistance to provide quality and value-added secretarial and administrative/office support, at the highest level.
Duties and Responsibilities
Under the direct supervision of the Deputy Chief Finance Officer (D/CFO) the consultant is to provide administrative and secretarial support for the D/CFO and the unit.
The consultant will perform administrative support activities and on small special projects as may be required within the Unit.
The consultant will support the response of telephone queries and will assemble highly confidential and sensitive information as required by the D/CFO.
The consultant will deal with a diverse group of important external callers as well as internal contacts at all levels.
The Consultant will be required to perform the following support activities:
Expected outputs and deliverables:
The consultant will prepare quarterly activity reports on the progress of the activities executed above.
Required Skills and Experience
Years of experience:
The application package containing the following (to be uploaded as one file):
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation – Total 70% (700 points):
Candidates obtaining a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (700 points) shall be considered for the financial evaluation.
Financial evaluation – Total 30% (300 points)
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.
The work week will be based on 40 hours, i.e. on an 8 hour working day, with core hours being between 9h00 and 18h00 daily.
Annex 1 – UNDP P-11 Form for ICs
Annex 2 – IC Contract Template
Annex 3 – IC General Terms and Conditions
Annex 4 – RLA Template
The above templates and forms can be accessed from the following link: Procurement Notice 33115
Any request for clarification must be sent by email to firstname.lastname@example.org
The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
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