The Program Coordinator is responsible for the oversight of all of ACTED’s program implementation in Lebanon. Working directly under the Country Director, the Programme Coordinator is responsible for ensuring the quality and timely implementation of program activities, as well as participating in external representation related to ACTED’s programming. I. Project Implementation Follow-up: – Direct supervision of Project Managers/Coordinators and Technical Coordinators, incl. drafting their ToRs, setting workplans, ensuring quality of work, capacity building and training, conducting regular (every 6 months) appraisals and career management – Ensure that the project cycle is followed for each project, including kick-off meetings, drafting of PMF, appraisals, implementation of activities, mid and end-term evaluations; – Review all PMFs once a month and make sure that they are reported to CD – Ensure that ACTED’s contractual obligations on project targets and deliverables are met by the programme teams – Review project budget forecast (BFU, TITANIC) and ensure projects are implemented in a timely manner and within the framework of approved budgets – Ensure compliance of ACTED’s programs with relevant donor requirements and alignment with ACTED’s strategy; – Ensure a regular/efficient interaction between FLAT and program departments – Ensure that all programme staff is trained and is fully aware of internal procedures; – Ensure that all global FLAT procedures and processes are fully respected for the implementation of all programme activities; – Ensure program relevance and beneficiary accountability for all implemented projects – Conduct regular programme reviews and provides feedback to the program team. – Conduct regular visits to ongoing project sites II. Interaction with AME: – Ensure that AME plans are made for each project and included in the PMF; – Defines with AME the baseline, monitoring and endline assessments for each project; – Organise regular meetings with the AMEU Officer to review project progress, performance and impact; – Review all AME project monitoring and assessment reports and ensure that each report is followed up by concrete actions for the assessed project/area team; – Link regularly with AME team for capitalisation of lessons learnt and best practices III. New Opportunities and Fundraising – Support the Country Director and PD team in its fund raising responsibilities by being familiar with all major stakeholder country and regional strategies (including all major donors) and identifying synergies with ACTED’s operations; – Feed back Country Director and PDM on unaddressed needs and gaps in humanitarian response / development programmes identified by field teams – Contributes to the development of the Country Strategy – Support the Country Director and PDM in conceptualizing new proposals – Ensure that all proposals are relevant to contextual needs, donor requirements as well as ACTED’s operational capacity and strategy; – Ensure program department effectively contributes to ACTED’s in-country visibility action such as leaflets/brochures, strategy papers, assessment/sectoral reports; newsletter, etc IV. External Relations – Lead due diligence for the selection of IPs and partner NGOs – Develop Partnership agreements, lead budget negotiation, define implementation mechanisms, reporting & compliance requirements – Follow-up on project implementation by IP and target achievement – Participate to and represent ACTED at different external programme working group meetings (e.g. cluster meetings). – Ensure proper coordination of projects with other NGOs – Represent the Country Director in consortium steering committees and coordination mechanisms of projects implemented in consortia. When relevant and following instructions by CD, participate in meetings with donors.
At least 4 to 5 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle EastDemonstrated communication and organizational skillsAbility to train, mobilize, and manage both international and national staffFlexibility and ability to multi-task under pressureAbility to work well in unstable and frequently changing security environmentsWillingness to work and live in often remote areas under basic conditionsProven ability to work creatively and independently both in the field and in the officeAdvanced proficiency in written and spoken English
– Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus – Additional monthly living allowance – Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment) – Transportation costs covered, including additional return ticket + luggage allowance – Provision of medical, life, and repatriation insurance + retirement package