PATH’s Advocacy and Public Policy (APP) department works to improve the health of women and children by strengthening policies and financing affecting their well-being, including support for research and development. The department works with policymakers, coalitions, and other influential stakeholders to drive change at the global, national and sub-national levels. In Uganda, the department is implementing a one-year workplan focusing on the continuum of care for reproduction, maternal, newborn, child and adolescent health (RMNCAH) services. It also focuses on immunization, primary health care, COVID-19 pandemic prevention and vaccine introduction and deployment.

Throughout the year 2021, the department team in Uganda will engage in a series of advocacy engagements to deliver on its primary policy outcomes. The advocacy engagements that will require rapporteuring services (as and when considered necessary) will include, both small and large meetings and workshops, public events, media and communication activities, community engagements, virtual meetings, project impact documentation, on-job and remote advocacy technical assistance.

Scope

Under the guidance of the Country Policy and Advocacy Manager and the Senior Communications Officer, the rapporteur will attend workshops, training sessions, and/or conferences sponsored or facilitated by the department, and accurately and effectively capture the event proceedings. The rapporteur will take notes via his or her preferred method and then produce a written report of the proceedings based on a pre-set template and format provided by the program.

Before the event

• Become familiar with the agenda, the speakers and review their presentations (where necessary).
• Meet program staff prior to event to go over any specific instructions for that event.
• Determine final report template together with the program staff to guide rapporteur responsibilities on day of conference (see below).

During the event

• Capture in whatever format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts and presentations) all pertinent information for each presentation, including speaker’s name, title, and organization.
• The notes should include the main points from the presentation, from either what is spoken or what is in the presentation slides.
• Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps (these should be included in the summary report, detailed in the Deliverables section below).

After the event

• Prepare a summary report using the format provided, highlighting the main topics, objectives and themes of the conference as a whole as well as particular sections if the event is so organized; provide a summary of key outcomes of the event including suggested follow up.
• Based on the event agenda (whether by section or individual speaker/activity) provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section.
• Submit a final, formatted summary report in word format to the Country Policy and Advocacy Manager within two weeks of the event.

Deliverables

The rapporteur will produce a summary report that covers the entirety of the event proceedings. A pre-determined template will be supplied to the rapporteur.

Schedule

Based on the annual workplan, APP develops a calendar of events, conferences and workshops that it will lead or sponsor for specific quarters in a year. Some of these events are ad hoc based on requests from government/Ministry of Health or other client needs. The schedule of events is revisited on a rolling basis to confirm any changes.

Level of Effort

The program seeks individuals to provide rapporteur functions for the planned events as and when the need will arise and shall be communicated. Ideally, the program will identify and maintain a roster of suitable candidates, who have been vetted internally and are determined to meet the requirements for the scope of work. Individual consultants available for this work would receive a consulting agreement from PATH specifying the scope of work and daily rate of reimbursement for services ordered under the agreement.

A standard level of effort for a specific advocacy event would look like the following:

Prep meetings with APP staff/review presentations for familiarity

• Four to eight (4-8) hours

Actual event

• May varies from one half-day to one full-day or multiple days depending on the nature of advocacy event

Post event

• One to three (1-3) days for report writing, to be determined based on event length and content.