As a member of IRI Business Development team, the Budget Specialist will provide support to the development of donor specific templates, preparation of cost proposals and budget realignments. The Budget Specialist ensures that templates, budgets, budget notes/narratives align with and respond to funder requirements and IRI policies. This role supports the unit in cost proposals, financial realignments and data analysis. This position is based in Washington, DC and reports to the Operation Policy and Compliance Officer.
- Undergraduate degree in business, finance, international relations or related field;
- 2-4 years professional experience with developing budgets and cost applications, with strong preference for experience with international development projects;
- Advanced ability in MS Excel, particularly in budget development and formula utilization. Highly proficient in all MS Office suite;
- Experience with U.S. Government grant and contracting rules and regulations is strongly preferred;
- Familiarity with USAID, DoS, Global Canada, and other donors funding democracy and governance work strongly preferred;
- Familiarity with CostPoint, Quicken, and other accounting software preferred;
- Flexibility to assume a workload that frequently necessitates an adjustment of priorities;
- Excellent interpersonal, written and oral communications skills;
- Excellent organizational skills, with the ability to multi-task, and ability to work under time pressures;
- Strong attention and attention to detail;
- Ability to work independently and as a member of a team to coordinate and lead the efforts of other professionals to effectively meet program goals;
- Experience in conducting trainings or facilitating learning activities preferred.
Primary Functions & Responsibilities
- Develops and prepares cost application proposals in response to funder/client requirements including proposal budgets and cost narratives;
- Serves as a main point of contact for cost related matters on proposals and budget modifications;
- Communicates with program and program services staff including individuals located overseas to support cost proposal efforts in response to RFA/P’s and other funder solicitations;
- Leads the cost application development process ensuring cost and price accuracy and completeness against the solicitation and proposed project design;
- Assists staff in completing budget realignments and other financial modifications as necessary;
- Modifies budget templates to meet specific needs of funder solicitations and to incorporate any changes in IRI’s policies;
- Ensure that all cost applications accurately reflect all necessary expenses as required by IRI policies and procedures. When necessary and appropriate, refer staff to the relevant internal policies and procedures;
- Provides guidance on various elements of costs, template and budget notes to support cost proposals;
- Conducts initial evaluation of the full cost recovery on proposals;
- Conducts an initial review of funder requirements including overhead/indirect cost policies to assess IRI’s ability to take on funds;
- Provides cost and pricing support to DC and field-based staff and other staff, especially around funder regulations and pricing models.
- Assists program staff with developing cost-related responses to post submission questions;
- Assists in developing and presenting training materials to program staff;
- Seeks opportunities to streamline cost and pricing processes and strengthening IRI’s business development practices;
- Assists proposal teams with ensuring compliance with the Institute’s cost and pricing processes and procedures;
- Creates proposal billing codes, tracking proposal expenses, and updating proposal tracking documents with cost information;
- Conducts spending and return on investment analysis for proposals;
- Performs other duties as assigned.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Bachelors or better in Finance or related field.
2-4 years: Professional experience with developing budgets and cost applications