OBJECTIVES OF THE PROGRAMME :
Budget and Financial Services (BFU) is a part of the Division of General Management and is responsible for supporting the work of WHO by providing efficient and flexible management of the Organization’s financial resources and for accommodating varying circumstances while allowing for sound financial control and ensuring adherence to financial rules and regulations at all times.
Description of duties:
Purpose of the position:To ensure effective and transparent budget and financial support across the Region for all sources of funds in order to assure a seamless budgetary and financial process, with special focus on staff health insurance.Organizational context:- Work is performed in a typically normal office environment. – The incumbent works independently, on day-to-day routine tasks. Some judgment and interpretation are involved to determine appropriate methods for the processing of the various accounting tasks and in adapting established practices to assigned work.Difficult assignments are reviewed in process at discretion of supervisor. Completed work is reviewed by supervisor(s) for accuracy in the completion of tasks, adherence to the established procedures, deadlines and compliance with related policies. Summary of assigned duties:Based on the established financial rules and procedures, and under the direct supervision and day-to day oversight of the Team Leader, Staff Health Insurance (SHI), the incumbent will be assigned the following duties:Staff Health Insurance sub-unit1. Journalizing of various medical claims submitted by staff members ; ensuring accuracy of payment by verifying prescribed medicines against doctors’ prescriptions and scrutinizing medical claims of entitled staff members.2. Confirming relevant proof of payments and revising any other documents that support the cost of medical treatment and medicines. 3. Affirming that prescribed drugs and medical services are covered and reimbursed under SHI plan and contacting physicians, hospitals, pharmacies and other medical services to confirm the validity of payment, as necessary.4. Providing timely and accurate customer service to all staff members. Contacting external service providers and cost containment companies as necessary.5. Preparing staff health insurance reports .6. Running ,reviewing& reporting SSA insurance premiums to HQ from SSA system .7. Allocating SSA insurance & POC expenditures to relevant PTAEO’S through the creation & processing of expenditure batches. Accounts payable sub-unit 1. Monitoring and processing of Common Payment Platform (CPP) payment instructions, payroll and payroll standing transactions (PST), payments for IC meetings, regional office eImprest vouchers, bank reconciliations and expenditure batches.2. Reviewing and processing payments for MORSS and SSA overtime according to entitlements.3. Handling the payment of hospitality and courtesy according to FIN rules and regulations. 4. Providing general assistance on financial information to EMR staff members.5. Liaising with service centers and HQ to resolve problems and address staff members’ queries.6. Extracting data from GSM and produce rep rts in a format which facilitates analysis and reporting as required.
Education:WHO only considers higher educational qualifications obtained from an accredited institution.Essential: Completion of secondary school with additional training in automated accounting.Desirable: University degree in finance, pharmacy or related field would be an asset.
Competencies:To learn more about the WHO Global Competencies model please visit:http://www.who.int/employment/WHO_competencies_EN.pdf?ua=11) Communicating in a credible and effective way2) Knowing and managing yourself3) Producing results4) Moving Forward in a changing environment 5) Fostering integration and teamworkFunctional skills and knowledge:- Demonstrated knowledge of general health insurance principles, procedures, and practices. – Ability to understand and apply administrative rules and procedures related to health insurance rules and regulations.- Ability to maintain good working relationships with clients and stakeholders. – Delivering quality results in pressing situations and conflicting priorities.Other skills:- Excellent knowledge of Microsoft Office and Internet.- Knowledge and ability to operate ERP systems.
Essential: – Five years experience in applying administrative and financial procedures through progressive work in Staff health insurance.Desirable: Work in Staff health insurance areas.
– Excellent knowledge of English and Arabic. – Knowledge of French is desirable.