Awards and Compliance Officer, French Speaker
Based in Washington DC, United States (Remote Eligible)
Up to 10% international travel
Reports to Senior Grants & Contracts Manager
Who we are
With over 50 years of experience, working in over 40+ countries, Population Services International (PSI) is the world’s leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer powered healthcare.
There are over 5,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.
The Grants & Contracts Department oversees establishment of organizational award compliance requirements, award negotiation, and compliance training for PSI’s donor/client-funded projects. We are responsible for helping our Network Members and project management staff navigate the complexities of donor/client requirements and the terms and conditions of their awards. We approach award compliance holistically – ensuring the correlation between programmatic, financial, and donor/client requirements.
PSI seeks an Awards and Compliance Officer to help us provide compliance guidance, together with the support of the Senior G&C Manager, to PSI’s Africa Region in the following areas:
- Preaward proposal development compliance support;
- Review and negotiation of prime awards and subagreements;
- Donor/client regulatory compliance guidance;
- Contribution to development of compliance guidance documents reinforcing donor/client requirements, reflecting best practices and award monitoring tools and templates;
- Oversight of prime award approval requirements and subrecipient assessment and monitoring best practices;
- Translation of compliance tools into French and facilitation of comprehension of requirements for Network Member staff as needed.
The ideal candidate for the Awards and Compliance Officer position will bring enthusiasm and a desire to reinforce excellent award compliance and programmatic delivery of PSI’s programs.
Sound like you? Read on!
The Grants & Contracts Department aims to provide compliance support across the PSI Global Network. Each award is different, and that is how G&C approaches award administration – a tailored compliance approach for each award. At the beginning of each new award, the Officer and Senior G&C Manager work together to review award terms and conditions prior to signature, advise during the negotiation process, extract relevant requirements for Network Members and program management teams, and participate in project kick-off meetings. During implementation, the Officer supports systems to track subaward and prime award terms and conditions and maintains permanent files including prime and subaward documentation. Project closeout rounds out the award cycle, and the Officer, with the support of the Senior G&C Manager, work together to ensure staff understand the entire process. The Officer will maintain an up-to-date awareness of current and changing donor/client regulations, policies and procedures and work towards being able to answer most questions related to commonly referenced regulations with minimal assistance.
Subaward Management Support
As the issuance and complexity of subawards increases at PSI, the Grants & Contracts Department is responsible for the development of tools to be used by PSI Network Members and program management staff, including subaward templates, manuals, pre-award assessments, and monitoring tools. G&C provides guidance and training on the use of these tools. The Officer will help develop these tools and facilitate their rollout and use. In addition, the Officer will conduct regular reviews of subaward documentation for any subawards issued under her/his portfolio of awards in the Award Management System to ensure audit readiness.
Training and Capacity Building
The Grants & Contracts Department focuses on working in conjunction with PSI’s Network Members and program management teams to determine how we can collectively improve compliance oversight for PSI. This is a substantial area of focus for the organization. The Officer may be involved in supporting that effort in terms of the development, organization, and presentation of training modules.
The Grants & Contracts Department develops recommendations for standard language to ensure consistency of practice for use in awards. We ensure alignment of subagreements with prime award terms and conditions. We conduct regulatory research and develop guidance for Network Members and program management staff in response to questions related to allowability and approval requirements. The Officer would work closely to that end and will also be expected to remain current on donor/client changes within the industry through resource sites, publications, and continuing education. The Officer will act as the “compliance go-to person” for her/his portfolio of awards and will provide guidance and advice to Network Members and program management teams on compliance issues and questions, in addition to other duties as assigned.
What are we looking for?
- Bachelor’s degree required. Master’s degree preferred.
- 5+ years of increasingly responsible experience in federal and/or private grants/contracts management (Master’s degree may be substituted for experience).
- Written and spoken fluency in French required.
- Ability to compose reports, presentations, memos, emails, and other written documents in an organized, logical, and concise manner. Ability to write well in English and in French is extremely important, as are attention to detail and correct grammar usage.
- Demonstrated project management and organizational skills – especially with time-sensitive work.
- Demonstrated fundamental knowledge of researching and interpreting regulations. Foundational knowledge of the Uniform Guidance, FAR/AIDAR, and other donor rules and regulations regarding implementation of Federal awards is a plus.
- Familiarity with other donors such as The Global Fund, FCDO, KfW, World Bank, UN Agencies, and foundations.
- Proficiency in MS Word and Excel.
- Ability to collaborate and participate in teams with a can-do, positive attitude.
- Knack for exercising discretion.
- References will be required.
- The successful candidate will be required to pass a background check.
- Must be authorized to work in the United States. B. PSI will not consider work visa sponsorship for this position.
The candidate we hire will embody PSI’s corporate values:
- Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.
- Pragmatism: You’ll strive to deliver the best possible result with the resources available. You won’t be paralyzed by a need to make things perfect.
- Honesty: You own your mistakes and are open about your shortcomings – it’s the only way you’ll learn and improve.
- Collaboration: You’ll quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you won’t succeed.
- Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.
- Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.
*Due to high volume of applications, only finalists will be contacted. Curious about your status? Please log into your iCIMS account to find out.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.
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