Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned to the Information Access Unit (IAU) in the Office of the Secretary (SEC). SEC is responsible for providing strategic and operational support to ADB, the Board of Governors, and the Board of Directors. The IAU oversees editing of Board documents, Board documents management, information classification, and public disclosure.
To view ADB Organizational Chart, please click here.
The Associate Secretariat Administrator provides analytical, technical, and administrative support to the Information Access Unit (IAU). The incumbent reports to designated International Staff.
• Provides guidance to staff on procedures for circulating documents to the Board
• Coordinates with staff and team members to ensure the timely circulation of Board documents
• Reviews documents submitted for circulation to ensure that Board documents are in accordance with ADB standards
• Provides support to information classification and public disclosure
• Promotes knowledge sharing among team members
• Provides inputs to new systems and work processes, seeks information about new situations, shares ideas for how work can be completed more effectively, and helps colleagues adjust to required changes
• Provides administrative support to Board Committee meetings
• Provides support to the management of events, including the organization of the Annual Meeting of the Board of Governors
• Supports the department’s activities, projects, and initiatives assigned by the Advisor, SEC and Head, IAU; and/or Assistant Secretary; and /or The Secretary
• Performs any other duties as may be required and reflected in the incumbent’s work plan
Relevant Experience & Requirements
• Bachelor’s degree preferably in Business Administration, Economics, Finance or Management
• At least 5 years of relevant experience, preferably in administration, office management, project management, or other related areas.
• Excellent command of written and spoken English
• Excellent proofreading skills, and high concern for accuracy and detail
• Good computer skills with proficiency in SharePoint, Lotus Notes, MS Word, MS Excel, and MS PowerPoint; familiarity with commonly used computer systems
• Knowledge of a multilateral institution’s procedures, formats and standards, and experience in finding information within the organization
• Good interpersonal and communication skills. Ability to work collaboratively within teams as constructive team member
• Ability to liaise with individuals from different cultural backgrounds
• Ability to manage work priorities with minimum supervision
• Please refer to the link for ADB Competency Framework for Administrative Staff
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.