Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
This vacancy is a local staff position. It is open only to nationals and residents of Bhutan.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The position is assigned in the Bhutan Resident Mission (BHRM) within the South Asia Department (SARD). SARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. BHRM is supporting the Government of Bhutan’s development objective of accelerated, sustainable, and inclusive economic growth. The position is assigned in the Bhutan Resident Mission (BHRM) within the South Asia Department (SARD). SARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. BHRM is supporting the Government of Bhutan’s development objective of accelerated, sustainable, and inclusive economic growth.
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The Associate Project Analyst will provide statistical, analytical, statistical, and administrative support to the functions of Bhutan Resident Mission (BHRM)’s Country Operations Unit (COU) including project administration and associated project and portfolio analyses. The incumbent will report to designated international staff and senior national staff.
- Follows up with executing agencies on timely submission of project progress reports, safeguards monitoring reports, audited financial statements, and audited project accounts to expedite procurement/contract awards. Monitors the implementation progress of loan/technical assistance (TA) projects by reviewing project files and the progress reports submitted by executing agencies. Updates project performance reports and technical assistance performance reports.
- Assists project mission leader in drafting memos on project administration matters through provision of past particulars, status on compliance of undertakings, and status on project implementation including contract awards/disbursement.
- Prepares documents and files and participates in field missions; facilitates field discussions and assists in preparing mission documentation including updating design monitoring framework (DMF) with progress of achieving indicators.
- Assists in reviewing procurement documents, making contract awards and disbursement projections, preparing preliminary comments on the documents, and drafting responses on procurement matters. Reviews procurement contracts, prepares draft procurement committee papers, and assists in processing disbursements by updating procurement contract summary sheet (PCSS) and the loan financial information system.
- Checks and undertakes some preliminary investigative work, if necessary, to substantiate the authenticity and accuracy of documentation concerning the procurement of goods, works and services or to determine compliance with ADB policies, guidelines and procedures.
- Participates in project completion review missions and assists project officers in assigned sectors to prepare Project Completion Reports by collecting and analyzing data and information, preparing appendixes needed, and formatting Project Completion Reports.
- Keeps up-to-date on changes in project administration instructions, and in ADB’s policies and guidelines on procurement and use of consultants. Familiarizes executing agencies with ADB guidelines and procedures, particularly on project administration.
- Is the resident mission’s focal point for project performance management system (PPMS).
- Assists in collecting and analyzing data and information on country portfolio performance in assigned sectors; provides analytical support and participates in country portfolio reviews and assists in preparing periodical notes and reports on portfolio performance review.
- Carries out other related functions as may be required.
Relevant Experience & Requirements
- Bachelor’s degree in Engineering, or Economics, or Business Administration or equivalent academic qualification.
- At least 5 years of relevant experience in program administration, with some exposure to economic and political assessment work
- Excellent written and oral communication skills in English
- Good computer skills with sound knowledge of common word-processing, spreadsheets, presentation, and graphic application software.
- Ability to undertake background research and analysis on difficult but well-defined tasks.
- Ability to collect and organize required data and information, apply appropriate computer skills in analyzing and developing the data, and prepares notes, papers and sections of report.
- Ability to establish and maintain productive contacts with appropriate government officials, donors executing agencies, NGO’s, and private sector; good inter-personal skills and communication skills are desirable. Ability to work with individuals from different culture/national backgrounds.
- Able to quickly obtain a good working knowledge of Government and ADB’s procurement policies, guidelines, and procedures.
- For other competencies, relevant to the position, please refer to the link for ADB Competency Framework for Administrative Staff.
The selected candidate, if new to ADB, is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.