Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.
1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle
Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).
In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.
ADB only hires nationals of its 68 members.
The Unit for Institutional Coordination (UIC) of the Budget, Personnel, and Management Systems Department (BPMSD) is responsible in (i) reviewing staffing, identifying skills requirements and allocation of positions to organizational units; (ii) leading the annual workforce analysis and preparation of departmental strategic staffing plan; (iii) reviewing organizational structure and the allocation of functions between and among organizations and recommending changes in organizational arrangements; and (iv) assessing administrative support systems, procedures and practices to further improve work efficiency and effectiveness
To view ADB Organizational Chart, please click here.
The Associate Institutional Coordination Analyst will provide technical, analytical and administrative support to designated international staff and/or national staff across various activities related to work program, staffing, skills requirements and institutional coordination. The incumbent will report to the designated International Staff.
Work Program and Budget Framework; Staffing and Skills Review and Analysis
• Coordinates and consolidates staffing related submissions from departments/offices as part of the annual Work Program and Budget Framework (WPBF); analyzes staffing requirements against work programs to serve as basis for decision making on short to medium-term staffing plans; provides staffing data requirements for annual Budget formulation and related activities.
• Analyzes and updates historical patterns on workload indicators and staff-year utilization by program category which serves as appropriate reference in appraising staffing requests during workforce planning and budget formulation and other ad hoc requests.
• Maintains in coordination with other Budget, Personnel and Management System Department (BPMSD) divisions the ADB-wide staff years distribution for headroom monitoring in relation to position management.
• Enhances and maintains a staff skills mix database and identifies ADB-wide skills gaps based on the overall staff skills requirement. Coordinates and reconciles with HR Business Partners Division (BPHP) on the staff skills-mix requirements.
• Develops and maintains position and staffing-related reports as tools to monitor and report on staff and position complement; updates and submits the regular standard reports with regard to staff positions (assigned and lent), staff vacancies, staff skills-mix and level complement.
Organizational and Business Process Reviews
• Supports organizational and business process reviews and other efficiency improvement initiatives by undertaking research, data compilation and analysis; assists in staff consultant engagement for such reviews including the preparation of terms of reference;
• Provides technical assistance in the implementation of reorganizations (i.e. transfer and creation of positions in the Oracle position records, creating new series of position records, etc.)
• Provides support in evaluating position management requests and elevates identified issues for supervisor(s)’ resolution, gathers background data for position and staffing issues for decision-making process;
• Maintains accuracy of information in the JIRA-Position Management screen (including position details) and performs corresponding position updates and downloading of position reports;
• Maintains monthly updated staffing list/statistics and skills inventory of bank-wide stock for report preparation and evaluation studies
• Provides support in reviewing requests for (i) directly engaged contractors for the Field Offices; (ii) engagement of long-term consultants; and (iii) external titles.
Other Consolidation and Coordination Work
• Contributes and assists in the preparation of briefing papers, write-ups and presentation materials on Unit for Institutional Coordination (UIC) related programs and activities for BPMSD and Management.
Relevant Experience & Requirements
- Bachelor’s degree in Business Administration, Economics, Management or related fields
- At least 5 years of relevant work experience
- Basic understanding of strategic and operational planning
- Proficiency in MS Office suite, particularly Microsoft Excel and other productivity tools
- Ability to deal and manage large sets of ADB-wide data with high accuracy, reliability and promptness
- Ability to carry out quantitative analyses and interpret the data
- Ability to coordinate submissions on staffing requirements on institution level and propose solutions on individual requests for staffing and other related resource need
- Demonstrates ability to work independently and on own initiative
- Able to liaise and work effectively with staff within own work location and throughout ADB; with good interpersonal skills
- Able to work collaboratively with teams as a constructive team member
- Good oral and written communication skills
- Please refer to the link for ADB Competency Framework for Administrative Staff at Level 6.
The selected candidate is appointed for an initial term of 3 years.
ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Please note that the actual level and salary will be based on qualifications of the selected candidate.