Function of the Position:
This position works with the Africa RFOM, project management teams, and field teams to provide operational support for a portfolio of projects and supports new business efforts.
Roles and Responsibilities:
New Business (20%)
Supports new business opportunities by participating in reconnaissance and contributing to proposal efforts. This would represent on average 20% of Associate’s time depending on portfolio.
Assist the Project Manager with technical tasks as appropriate (SOW drafts, editing reports, etc.).
Project Coordination (35%)
Acts as a liaison to the field for day-to-day problem solving and support. Independently trouble-shoots common problems and escalates more complex issues to the Manager and follows up until resolved. Coordinates the administrative activities of the project including start-up, recruitment, mobilizing and demobilizing staff, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables and close-down. Coordinates and manages the logistics for and participates in Quarterly Project Reviews (QPRs).
Contract Management (15%)
Initiates requests for approvals, coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support. Drafts routine contractual documents using approved templates. Identifies and synthesizes potential issues and present possible solutions to Contracts Administrator and project team. Serves as key liaison with Contracts. Monitors subcontractor budgets and liaises with subcontractors regarding administrative or operational issues as appropriate.
Financial Management (15%)
Responsible for ensuring processing and review of project financial transactions and monthly project invoices. Creates and/or maintains project budget tool and coordinates data entry from field and home office into project contract budget in advance of modifications. During realignments, identifies and trouble-shoots issues.
Geographic/Cross DAI Support (10%)
As a Project Delivery Team member, provides support as needed and collaborates with colleagues. Provides short-term coverage for traveling Associates. Any other tasks as requested by management.
Additional duties may be assigned as business needs evolve.
Grade 5 Minimum of 2 years of relevant administrative or technical professional experience and a bachelor’s degree or a master’s degree.
Grade 6 Minimum of 3 years of relevant administrative or technical professional experience and a bachelor’s degree or 1 year of relevant administrative or technical professional experience and a master’s degree.
Equivalent combination of education and experience will be considered.
- Strong administrative skills and attention to detail
- Excellent oral and written communication skills
Ability to travel to all countries where DAI implements its projects, barring times when DAI Global security has deemed travel unsafe – (minimum one assignment per year).
- Advanced degree
- Experience in international development
- Some field experience
- Business development experience
- Recruitment experience
- Proficiency in a second language
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.