Function of the Position:
As a member of the Center for Secure and Stable States (CS3) Transition and Stabilization Unit, works with field teams to provide operational support for a portfolio of projects. Also supports new business efforts.
Roles and Responsibilities:
Project Coordination (40%)
Acts as a liaison to the field for day-to-day problem solving and support. Independently trouble-shoots common problems and escalates more complex issues to the Manager and follows up until resolved. Coordinates the administrative activities of the project including start-up, recruitment, mobilizing and demobilizing staff, maintaining project files, requesting purchases for goods and services, ensuring submission of project deliverables and close-down. Closely coordinates client communication. Performs administrative tasks for several projects (including mobilization, demobilization, AP adjustments, vendor invoice review, Procure to Pay requisitions, and iExpense auditing). Coordinates and manages the logistics for and participates in Quarterly Project Reviews (QPRs).
Contract Management (15%)
Initiates requests for approvals, coordinates submissions for contract and subcontract modifications and coordinates all other requests for contract office support. Drafts routine contractual documents using approved templates. Identifies and synthesizes potential issues and present possible solutions to Contracts Administrator and project team. Sets up ICA and non-service requisitions for review. Serves as key liaison with Contracts. Monitors subcontractor budgets and liaises with subcontractors regarding administrative or operational issues as appropriate.
Financial Management (15%)
Responsible for ensuring processing and review of project financial transactions and monthly project invoices. Processes invoices and audits iExpense Reports. Creates and/or maintains project budget tool and coordinates data entry from field and home office into project contract budget in advance of modifications. During realignments, identifies and trouble-shoots issues.
New Business (10%)
Supports new business opportunities by participating in reconnaissance and contributing to proposal efforts.
Assist the Project Manager with technical tasks as appropriate (SOW drafts, editing reports, etc.).
Geographic/Cross DAI Support (10%)
As a member of the Center for Secure and Stable States (CS3) team, provides support as needed and collaborates with colleagues. Provides short-term coverage for traveling Associates. Any other tasks as requested by management.
- Grade 5 Minimum of 2 years of relevant professional experience and a bachelor’s degree or a master’s degree.
- Grade 6 Minimum of 3 years of relevant professional experience and a bachelor’s degree or 1 year of experience and a master’s degree.
- Minimum 1 years of professional experience of administrative or technically relevant work experience.
- Strong administrative skills and attention to detail
- BS/BA degree required, advance degree preferred
- Excellent oral and written communication skills
- Must be able to travel on assignments for DAI projects (minimum one assignment per year) .
- Experience in international development preferred
- Some field experience desirable
- Business development experience preferred
- Recruitment experience a plus
- Proficiency in a second language
Supervisory Requirements : None
DAI is an equal opportunity/affirmative action employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. EOE – Minorities/Females/Disabled/Veterans