***Assignment Network available – this position is open to internal candidates only.***
This assignment network is an in-house networking process to facilitate matching opportunities and people for short-term and low-percentage assignments. We now have a new position available through the assignment network.
Percentage time: 20%-50% (increasing over time until the date of the event)
Program/Division: Delivery Technologies team, Medical Devices and Health Technologies Global Program
Location: Preference for US-based
Start date: July 2021
End date: June 2022
Scope of Work
PATH’s Center of Excellence for Microarray Patch (MAP) Technology is a four year initiative to mobilize efforts to accelerate the development of MAPs for critical vaccines, essential medicines, and diagnostics, and ensure that the MAP delivery technology platform can maximize its impact by meeting global public health needs. Microarray patches consist of minute projections that are applied to the body like a small bandage, painlessly penetrating the skin’s outermost layer to deliver a drug or vaccine to the top layers of the skin.
PATH plans to co-host the 7th International Conference on Microneedles with a partner. This is the leading scientific conference in the microneedle field (of which MAPs are a key segment). The conference has taken place bi-annually at various locations globally including Seoul, Vancouver, London, Baltimore, Cork, and Atlanta. Current plans are for the next conference to be held in-person in Philadelphia in late May 2022, with an option for remote access to presentations for those who are unable to travel. In previous years, the conference has drawn a broad international attendance of approximately 300 participants convening over 2 ½ days, including representatives from academia, the pharmaceutical industry, regulatory bodies, and public health organizations. Topics typically covered include public health priorities for the technology; preclinical, clinical, regulatory and commercial pathways; and development of microneedles for various uses including delivery of drugs and vaccines, and as diagnostics and sensor devices.
The scope of work includes working closely with the PATH Microarray Patch Center of Excellence technical team, staff from our co-host partner organization, and the conference steering committee members to provide event coordination and logistical management.
As part of this project, the Event Coordinator will:
- Serve as primary PATH contact with the co-host organization and venue on all logistical and administrative matters related to the conference.
- Advise and support the co-host organization in selection of a conference venue, a gala dinner location, conference catering, and other site preparations.
- Draft and send email announcements, invitations, and informational updates to potential conference participants, speakers, and sponsors and respond to questions.
- Review and provide input on the content, structure, appearance, and navigability of the conference website.
- Work with the team’s Communication Officer and Graphic Designer to develop branding, ensure consistency across conference materials and communications, and conform to PATH institutional guidelines and applicable data protection policies.
- Receive and organize abstract submissions and oversee the scientific review and selection process.
- Assist technical team in developing the conference agenda and program.
- Communicate with speakers and poster presenters on logistical requirements for presentations and posters.
- Develop and procure any printed materials such as programs, signage, etc. Oversee purchase or sourcing of on-site supplies (eg poster boards, sponsor booths, etc).
- Coordinate with co-host organization’s IT and A/V team to ensure a plan is developed and implemented to provide online access to conference presentations.
- Develop alternative scenario strategies and support flexible decision-making in light of any COVID-related impacts on travel or safety.
- Coordinate on-site logistics before and during the conference.