1. Logistical Management – Logistical management of Mission premises:Oversee the furnishings of premises (offices and guesthouses);Supervise maintenance and repairs of premises;- Provision and replenishing of office supplies:Identify needs in stationery and office supplies;Establish a follow-up procedure for the stationery store;Undertake purchases and storage of supplies;- Financial Management:Manage the expenses for the logistical department ;Provide documentary justification of expenses to the Country Finance Department;- OthersMaking sure the procedures are respected and implementedDefining of everyone’s responsibilitiesSetting a real hierarchy in the departmentTraining of all expats on the Logs systems2. Procurement, Stock Management and Suppliers- Database of Local Suppliers:Undertake a market study;Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;- Follow up of Procurement Procedures, conforming to procurement guidelinesUndertake quotations or launch Calls for Tender;Purchase goods, draft contracts;Receive merchandise and oversee the customs procedures for imported goods;Check the condition and nature of goods received as required by the contracts;Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;- Management of Stocks and Supplies:Identify warehouses for storages, ensure premises are furnished and made secure for use;Establish tools for stock management;Undertake periodic inventories;Manage stock movements and distributions of goods in the framework of project implementation;Reliable reportsSystematic updates as soon as there is movement of materials3. Management of the Vehicle Pool and Transportation- Management of the Vehicle Pool:Organise the allocation and daily availability of vehicles;Establish tools for vehicles follow-up: log books, technical check-ups etc.Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;- Transportation management:Identify companies for the transportation of stock;Elaborate and follow a timetable of stock delivery for projects;Complete and file waybills ;Organise and oversee loading and unloading of goods;Ensure administrative and custom requirements are adhered to;4. Management of Technical Equipments- Management of the IT Network:Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);Identify suppliers of Internet access and negotiate service contracts;Ensure back-ups of information and files are kept on the server;Ensure the maintenance and undertake a regular inventory of IT equipment;- Management of Communication equipment:Organise the installation of communication equipment: telephones, HF and VHF radios;Train staff in the use of such equipments;Ensure the maintenance and undertake a monthly inventory of communication equipment;Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;- Management of Power supplies equipment:Organise the installation of equipment: generators, solar panels etc;Train staff in the operation of such equipments;Ensure regular maintenance and undertake a monthly inventory of equipment;5. Department Follow-up- Team leadership:Update the organigramme and ToRs of the logistics department according to the mission development;Oversee the team and undertake appraisals of directly supervised colleagues;Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;- Internal Procedures and Information Flows:Develop relevant management procedures within the team;Improve information flows within the department and with other departments and projects;Ensure a smooth and consistent communication between Maban and the support bases of Juba and Malakal; Centralisation of all communications in relation with logistics between Maban and the other bases;Regular updates on the activities/ challenges/ needs to be sent to the team in Juba;Centralization of all requests at Maban level6. SecuritySetting-up a full security plan/ complete security procedures. Sensibilize the staff to the security issues.
– BA or MA Degree in Logistics- 2 years of prior experience in Logistics- The ability and prior experience in project management including Human resources, logistics follow up, reporting,- Proven ability in strategic coordination with multiple and multilevel partners and stakeholders across the project areas- Willingness to work and live in often remote areas under basic conditions
– Salary depending on the internal salary grid and according to profile selected- Benefits: 300US$ living allowance + flying tickets + accommodation + food allowance + health insurances and repatriation assistance