Afghanistan Value Chains – High Value Crops (AVC-HVC)
Afghanistan Value Chains–High Value Crops (AVC-HVC) project will work with anchor firms nationwide to reverse market failures, strengthen backward and forward linkages, drive growth, and create jobs for men, women, and youth while supporting the rapid growth of the fruit and nuts, high-value horticulture, spices, and medicinal crops value chains. The Project will contribute positive and measurable impacts to the sectors and will increase the efficiency of market actors involved at every stage of the value chains.
The Director of Operations and Administration will ensure that the project’s technical operations across all five AVC-HVC project offices have operational support, are allocated the necessary resources and that all activities are compliant with USAID and DAI policies and regulations. The Director or Operations and Administration will serve as advisor in operational management to the AVC-HVC Chief of Party (COP). She will provide leadership to all project management support staff: Finance, Procurement, HR, IT, Logistics and Administration to ensure that all project operations are completed on time and are within budget.
Objectives and Duties
The Director of Operations and Administration will oversee daily administrative operations of the projects, including HR, Procurement, HR, IT, Logistics and Administration. Director of Operations and Administration will work with the COP all operational staff to ensure that operating policies and procedures comply with USAID and DAI regulations/policies and support AVC-HVC objectives. Detailed duties include but are not limited to:
- Design and implement project management systems, policies, and tools for effective and efficient operations, including all field off office operations.
- Recruit, train, and manage finance, procurement, HR administration, and IT personnel.
- Coordinate with technical leads and manage project operations to ensure an integrated vision and successful achievement of program objectives.
- Identify issues and risks related to program implementation and suggest appropriate program adjustments.
- Ensure contractual compliance of all operations related functions and address any issues in an appropriate and compliant manner.
- Work with local partners and subcontractors to build capacity and ensure they are successfully achieving their SOWs.
- Manage the annual performance assessment and staff talent development process.
- Identify short-term operational consulting requirements and draft SOWs as needed.
- Regularly travel to field offices to oversee procurements, ensure operational excellence and spearhead process enhancing initiatives.
The Director of Operations and Administration will oversee the daily functions of all project procurements, from solicitation to competitive review, selection award and documentation. Details include but are not limited to:
- Oversee all systems and policies for local procurement to promote expediency, accountability, and transparency while minimizing risk.
- Manage local procurement in collaboration with dedicated project procurement teams, including developing procurement specifications, conducting tenders, and overseeing vendor selection.
- Ensure that procurement is at all times conducted in accordance with USAID regulations and DAI policies and documented clearly and accurately.
The Director of Operations and Administration will oversee the daily financial operations and management of the program, manage the strategic programming of funds and provide recommendations on the overall financial management of the project. Detailed duties include but are not limited to:
- Contribute to the review of invoices to USAID and participate in the financial programming, particularly in the ETC
- Maintain, regularly update, and analyze the project budget and oversee regular and accurate reporting to USAID and DAI.
- Process payments, as signatory in the project’s bank accounts.
- Contribute to project pipeline analysis, providing input into the quarterly budget review process and budget realignments.
- Direct and monitor the management of cash and other assets to ensure integrity and efficiency in the use of financial resources.
- Establish and implement a sound internal control system to ensure all the reliable, timely and accurate financial data.
- Conduct regular reviews of financial transactions, make recommendations, and implement follow-up actions.
- Master’s in International Development, Business, Public Administration, or related field.
- 10 years of relevant experience demonstrating progressive amounts of responsibility.
- Previous management experience of large, multi-faceted, USAID-funded or other donor projects.
- Prior supervisory experience of operations, finance and procurement and related staff.
- Strong knowledge of USAID regulations and DAI policies, including and especially financial and procurement related regulations and policies.
- Strong experience in overall financial and administrative management and contracts management.
- Demonstrated knowledge, skills, and/or experiences in accounting, financial planning and management, human resources, procurement and construction management, among other management support areas/functions.
- Proven ability to solve problems, analyze options and suggest solutions.
- Experience working in a complex environment and ability to “think on one’s feet” and adapt to quickly changing circumstances.
- Demonstrated honesty, trustworthiness, initiative and self-motivation in handling all assigned tasks.
- Strong training, communications and personnel management skills.
- Fluent written and spoken English required.
The Director of Operations and Administration will report directly to the COP and will oversee the: Finance Team, Procurement Manager, HR Manager, IT Manager and Facilities and Inventory Manager.
CONDITIONS OF WORK REQUIREMENTS:
Work and living facilities are in high security zones with frequent security drills and protocols and limited access to medical facilities. General work environment and living quarters requires ability to walk numerous flights of stairs on a daily basis. Security protocols require the individual in this position to be able to quickly climb multiple flights of stairs while wearing 30 lbs. of personal protective equipment, walk swiftly or run across uneven terrain without assistance, and enter and exit project vehicles without assistance.