Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to firstname.lastname@example.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is Baht717,305.- yearly.
About Better Work
We mobilize global brands, governments, factory owners and workers to improve working conditions, drive competitiveness and create a more equitable, more prosperous world.
The Power of Convening
As a partnership between the UN’s International Labour Organization and the World Bank Group’s International Finance Corporation, we know how to bring diverse groups together to create positive action that improves working conditions while stimulating productivity and competitiveness.
A Proven Approach
We create lasting, measurable change by empowering factories to improve the working conditions in their facilities. Our assessments are the global gold standard for rigour and integrity. Our training programs and advisory services change attitudes as well as behaviours.
National Action/ Global Influence
Through our comprehensive, university-led research, and by sharing best practices from our on-the-ground experience, we are able to shape the agenda well beyond the countries in which we work, influencing governments, brands and policy makers to make improving working conditions a top priority
Our work and our research have demonstrated – to employers, unions, global brands and governments – that improving working conditions and defending the rights of workers benefits all of us. We’ve improved the lives of more than 3 million workers, and millions more family members, while enhancing the profitability of their employers. There is no trade-off between better work and better business.
For more information about Better Work please see http://www.betterwork.org.
The incumbent contributes to the smooth and efficient operation of the Better Work Programme by providing administrative and financial support to the Business Engagement and Operations Teams. Both teams are based across Geneva and Bangkok.
This position is under the direct supervision of the Buyer Relations Officer and works closely with the Junior Technical Officer (Operations) based in Bangkok. The Deputy Director of ROAP is the Responsible Chief and the Regional Director for ROAP is the Higher Level Chief.
Description of Duties
1. Provide administrative support to business engaging with the Better Work programme including creating access to Better Work reports and e-learning platform, managing portal users and inquiries, providing guidance and troubleshooting. Support the development of guidance materials related to service delivery.
2. Manage invoicing for business entities, track payment, manage report subscription process required documents to facilitate payment. Provide regular summary to team. Prepare reports and monitor transactions.
3. Support the recruitment process for new business partners by conducting data mapping and compile related summaries. Provide preliminary information to interested business and manage inquiries sent to business team mailbox.
4. Work closely with country programmes to provide administrative support to business. Provide guidance and training to country programmes staff in the responsible areas.
5. Handle arrangements for internal/external meetings and global business fora and webinars. This will require obtaining quotes, preparing costings, sending invitation letters, organising venues and accommodation, supporting travel arrangements, compiling materials and working documents, and attending meetings to ensure their smooth and efficient operations. This work includes making preparations and providing technical support to both in person and virtual events.
6. Maintain business contact lists and distribute to internal and counterparts as assigned.
7. Support Operations team in collecting and compiling information from internal counterparts including survey administration.
8. Prepare budget reports and summary to support monitoring and forecast for Business Engagement and Operations teams. Track workplan and provide summary to Operations team.
9. Support the maintenance of internal knowledge-sharing platform. Ensure documents are archived systematically and in a timely manner.
10. Prepare documents for procurement of goods and services. Backstop finance team as required.
11. Perform any other duties which may be assigned by supervisors.
Completion of secondary school education, supplemented by technical or university level courses in administrative or data related fields.
Five years of experience in general administration, business and data support, or client service, including evidence of having successfully worked in roles which require a necessity to show considerable attention to detail.
Good command of English. Excellent knowledge of Thai.
1. Excellent communications skills, both oral and written and ability to work as part of a team, to cooperate, and collaborate with others;
2. Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines and adapt to changing demands and multitasks;
3. Ability to provide prompt and efficient responses to internal and external clients with tact and diplomacy;
4. Ability to maintain very high standards of accuracy and attention to detail at all times;
5. Ability to use a range of office software and acquire new skills when needed;
6. Ability to prepare basic reports and to draft correspondence in English;
7. Ability to work with confidential material and maintain high standards of ethical conduct;
8. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
optional section (if needed)
Conditions of employment:
Starting salary: Baht717,305.- per annum
Allowances & benefits: Affiliation to the United Nations Joint Staff Pension Fund
Affiliation to the ILO-ITU Staff Health Insurance Fund
30 working days of annual leave
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website (https://jobs.ilo.org). The system provides instructions for online application procedures.
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.