Intellectual Property Law
Hiring Salary: $36,000-$39,900
General Purpose of Job
This administrative assistant provides key support for the Communications Unit of the 20,000-member ABA-IPL Section. He or she supports and assists with deadline-oriented projects within the areas of publications, strategic communications, membership, and marketing and has frequent interaction with members and customers.
Principal Duties & Responsibilities
The Administrative Assistant will be responsible for creating materials, correspondence, and forms; coordinates information for publication and communication products; and performs database research, data entry, and list management. This important staff member also assists in handling promotional outreach, website updates, vendor invoices, and direct and online communications.
Answers departmental calls, responds to inquiries, forwards calls to appropriate parties, and/or takes messages.
Handles travel and meeting arrangements, drafts correspondence, schedules meetings, prepares standard reports, and greets and directs visitors.
Provides assistance to a department leader and or assigned team on routine department/division projects.
Complies basic operational reports and assists in the maintenance of the department’s budgets.
Orders and maintains supplies and, where appropriate, arranges for equipment maintenance and repair.
May routinely interact with Members of the Association and responds to routine inquiries, referring only complex matters to next level issues resolvers.
Assist the department head and/or with support services such as the production/tracking of purchase orders, preparation/progress tracking of master project schedules, grant preparation and compliance [where applicable], and, interfacing with other departments on administrative issues.
Performs other related duties as required.
Basic Qualifications & Interests
Possession of a high school diploma or GED.
At least three years’ experience providing administrative support in a business setting.
Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets). Well developed written and oral communications skills, excellent organizational abilities, and attention to detail. Also valued is good judgment and an enthusiastic, professional demeanor to work with external and internal customers.
Preferred Qualifications & Interests
Possession of an Associate’s Degree from an accredited college or university. A liberal arts education is preferred and experience in marketing, publications, journalism and/or communications is a plus.
As a normal course of business, this job will typically require travel of up to 5% of the time.
The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.
Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.