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The purpose of the Uganda Learning Activity is to further strengthen USAID/Uganda performance and improve the performance of its Implementing Partners, with a focus on collaborating, learning and adapting, to enhance the impact and sustainability of USAID-supported contributions to Uganda’s development. The ULA will achieve this through three objectives:
- Collaboration: Strengthened collaboration, both internally and with external stakeholders, enables USAID to better leverage expertise, learning, and resources; and deepens local ownership.
- Learning: Systematic learning, through applied research, monitoring, and evaluation, informs and improves the relevance, quality, and cost-effectiveness of programs and operations
- Performing: Adaptive management of program implementation and meta-level interventions to improve the quality of USAID program outcomes.
While the current A&A Specialists have extensive professional background in various aspects of the procurement process, the acquisition and assistance field presents several nuances that the USAID/Uganda Office of Acquisition & Assistance (OAA) staff can only understand through intensive and frequent training, coaching, mentoring or hands on experience. Most of the A&A Specialists in the Mission have less than 3 years of professional OAA-specific type of experience. The A&A Specialist role involves performing technical and procurement management work. Technical work involves supporting the preparation, control, and review of procurement documents and reports related to planning strategies and appropriate solicitation documents, conducting the analysis, evaluation, and negotiation of a wide variety of acquisition and assistance documents; maintains various procurement files and responsible for the distribution and follow-up of official copies of A&A documents to permit the implementation and payment actions; or perform other similar work in support of implementation and operation of mission programs. Given the complexity in the various process flows such as Activity design process, the various legislation or authorities, the voluminous tasks which range from administrative approvals, award modifications and ad hoc requests, the A&A Specialists have to develop a style of flexibility amidst continuous learning in their day to day work. The nine A&A Specialists have varying levels of experience and in order to ensure more team cohesiveness it is prudent to have all staff well trained with the ability to work under minimal supervision.
- Conduct a capacity needs assessment for each A&A Specialist and develop a Capacity Building Roadmap. This assessment must cover the various stages of procurement
- Review the FSN Uganda Career Ladder Handbook and propose any updates
- Review the current orientation/onboarding process for an A&A Specialist and propose how this can be improved and conducted in line with the Career Ladder Handbook
- Work with the Contracting Officers to review and propose any improvements of the appraisal tools used to track A&A Specialists progress
- Review the current A&A Structure and propose ways the A&A Specialist team setup can ensure learning happens across teams deliberately not by mistake
- Work with A&A Specialists to increase their awareness of how important their role is as a Business Advisor at the different states of procurement (i.e design, negotiation phase, and award administration phase) as well as how to apply this knowledge with relevance and practicality
- Work with Specialists to develop standard OAA site review templates (i.e. pre-award survey/NUPAS and financial reviews)
- Work with Specialists to develop best practice OAA template at different stages of the procurement process
- Provide Specialists with best practice tips on cost analysis/review
- Work with A&A Specialists to develop SMART ways of dealing with competing priorities while staying on top of things as well as problem solving tips through analysis of difficult situations
- Host training sessions for the A&A Specialists that cover topics arising from the capacity needs assessment. These should include though not limited to Financial Management of A&A Instruments, Type of A&A Mechanisms, Developing RFAs and RFQs, Review of Competition and non-competition requirements under A&A instruments
- Conduct training on research of laws, policy, and regulations relevant to the A&A field
- Strong understanding of USAID development policies and procedures
- Strong understanding and experience with US Federal, USAID Acquisition and Assistance Regulations
- Exceptional understanding of how to execute and administer a complex A&A portfolio, preferably with experience as a Contracting Officer
- Strong understanding of the role of the Office of Acquisition and Assistance within a USAID Mission
- Ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs is required. This must also be demonstrated through experience in formal or informal teaching, training or coaching
To apply for this position please follow the following steps:
- Complete the online application.
- Attach your resume/CV.
- Click on this link to complete a USAID Biodata/1420 form, fill out the form, sign it, and attach/upload it to your application.
- You may also include other documents such as cover letter and/or a work sample.
- Submit your application, resume/CV, completed biodata, and any additional documents.
Please note that applications submitted by other means; or without either a resume/CV and/or biodata may not be considered. Only finalists will be contacted; no phone calls please.
A submitted application to QED in response to a position on a bid or proposal, indicates your agreement to be included in our submission to the client at least on an illustrative named basis.
The QED Group, LLC is an Equal Opportunity Employer. Women, Minorities, Veterans, and individuals with disabilities are strongly encouraged to apply. AA/V/D. Reasonable accommodation requests will be considered on a case-by-case basis.